Support Professional, Financial Services - Accounting & Purchasing
Support Professional, Financial Services - Accounting & Purchasing
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1 Vacancy
Job Description
The Support Professional for Financial Services - Accounting & Purchasing is responsible for performing accounting and other financial-related tasks to facilitate the efficient maintenance and accurate processing of financial activity for the College.
Requisition ID: 906
Position Number:
Employee Group: APSS
Schedule: 40 hours/52 weeks
Compensation: Level A $20.23 per hour
Benefits: Full-time
Reports to: Controller / Director of Purchasing
Posting Opens: 07/23/2025
Posting Closes: 08/06/2025
ESSENTIAL FUNCTIONS
- Responsible for daily verification of accounts payable input
- Responsible for generation of daily accounts payable checks ACH transfers and confirmation and reconciliation of all payments sent to financial institutions along with posting of subsystem journals to general ledger
- Reconcile daily Student Financial Services drawer activity to general ledger and bank records and follow up on any discrepancies
- Monitor organize and reconcile property tax collections along with tax abatement information and communicate effectively with local tax unit treasurers and assessors
- Prepare journal vouchers and budget transfers as requested for all funds
- Responsible for accurate and timely invoicing of external customers
- Serve as initial point of contact for Financial Services and direct individuals accordingly
- Communicate with external auditors and provide required information and explanations
- Assist financial services staff and budget control officers in resolution of budget checking errors
- Produce internal and external financial reports as requested by Controller
- Perform weekly review of journal entries not posted and follow up with appropriate staff as needed
- Responsible for correspondence and mailing requirements as directed by the Director of Budget and Business Services Controller and Director of Purchasing
- Coordinator department inventory as needed
- Supervise Financial Services student assistant(s)
- Prepare and maintain Certificate of Insurance requests and responses
- Assist the Director of Purchasing with the maintenance of the Right to Know Program MSCS website and MSDS Sheets in compliance with Hazard Communication/Right to Know Policies
- Assist in creating and maintaining supplier records ensuring compliance with company policies and facilitating the onboarding process for new suppliers
- Conduct monthly purchasing card audits generate reports and analyze data to identify trends risks and areas for improvement
- Preparing reports and conducting analysis on procurement activities including cost savings.
- Assist with tracking all supplier proposals received
- Manage the day-to-day activities with Colleges office supplies vendor
- Assist with compiling monthly BOT reports
- Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
- Performs other related duties as assigned
JOB SPECIFICATIONS
Educational Credentials
- Associates degree or comparable combination of relevant education and experience
Work Experience
- Minimum of three (3) years of accounts payable/receivables budgeting accounting experience and/or purchasing experience required
- Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.
Skills
- Proficient computer skills-Windows computing environment Word Excel and general keyboarding ability and willingness to learn College Wide Information System
- Ability to respond courteously and appropriately to telephone and personal inquiries
- Accurate use of ten key calculator
Physical Demands
- Ability to lift and move up to 25 pounds
- Ability to sit for extended periods of time
Mental Demands
- Willing and able to work as a member of a team
- Ability to perform daily routines and unexpected duties with minimum supervision
- Must be able to work flexible hours as needed
Working Conditions
- GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
- Able to work indoors in an office setting with extended computer usage daily.
BENEFITS
- Health Coverage: Six health insurance plan options including one with no health insurance premiums.
- Time off: Enjoy substantial vacation time.
- Wellness Program: Access resources for physical and mental wellbeing and an onsite gym membership.
- Continuous Learning: Career development and educational opportunities.
- Retirement Plans: Secure your future with our retirement options including a state retirement plan.
NEXT STEPS / APPLICATION PROCESS
- Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.
NONDISCRIMINATION STATEMENT
Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age race color religion marital status sex/gender pregnancy sexual orientation gender identity gender expression height weight national origin disability political affiliation familial status veteran status or genetics in all programs activities services employment and advancement including admissions to access to treatment in or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs activities services and employment including recruitment selection retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel 143 Bostwick Avenue NE Grand Rapids MI 49503-3295.
Required Experience:
Unclear Seniority
Employment Type
Hourly
