Administrative Assistant
Administrative Assistant
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Job Description
Pour obtenir une traduction en franais de loffre demploi suivante veuillez envoyer un courriel . Les demandes seront traites dans un dlai de trois jours ouvrables et la priode de dpt des demandes sera prolonge de trois jours.
To obtain a French translation of the following job posting please email . Requests will be addressed within three business days and the application window will be extended by three business days.
At Ontario Health we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes experiences and value. How we work together is reflected through our five values: integrity inspiration tenacity humility and care.
What Ontario Health offers:
Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:
Fully paid medical dental and vision coverage from your first day
a health care spending or wellness spending account
a premium defined benefit pension plan
three personal days and two float days annually
three weeks vacation to start (for individual contributors) increasing to four weeks after two years
career development opportunities
a collaborative values-based team culture
a wellness program
a hybrid working model
participation in Communities of Inclusion
Want to make a difference in your career Consider this opportunity.
Ontario Health is seeking a highly motivated and detail-oriented Administrative Assistant Transplant Services to provide comprehensive support to the Director. This pivotal position is designed for individuals who demonstrate exceptional organizational skills and possess the capacity to perform effectively in a fast-paced professional environment. We encourage individuals who can manage multiple priorities and maintain high standards to apply and join our team.
Here is what you will be doing:
Serve as the primary departmental contact facilitating interactions with internal and external stakeholders including executives and administrative personnel with the utmost professionalism and discretion.
Manage daily administrative operations which include scheduling coordinating and overseeing departmental activities and calendars.
Document and record proceedings at essential meetings ensuring accurate distribution of minutes and diligent tracking of action items for subsequent follow-up.
Draft review and finalize official correspondence agendas presentations and special reports to uphold standards of accuracy and clarity.
Compile assess and interpret relevant data; generate reports and provide foundational analysis to assist in informed decision-making processes.
Organize all facets of meeting arrangements encompassing logistics technical requirements refreshments invitations name badges facilitation and on-site support for interviews and departmental events.
Arrange travel and accommodation for senior leadership ensuring detailed and efficient itineraries for all assignments.
Offer support to other groups within the department as required reflecting flexibility and a commitment to collective success.
Uphold confidentiality at all times demonstrating sound judgment and unwavering integrity in the handling of sensitive information.
Provide relief coverage for reception on an as-needed basis
Here is what you will need to be successful:
Education and Experience
A post-secondary degree diploma or certificate in business administration office administration or an executive secretary program or equivalent
Minimum two (2) years of relevant experience in an administrative role in a healthcare setting or a combination of equivalent experience and education.
Demonstrated exceptional organizational ability with superior attention to detail.
Demonstrated tact discretion and diplomacy.
Highly motivated self-starter with demonstrated ability to support a team-oriented environment.
Ability to maintain confidentiality at all times demonstrating use of discretion and sound judgment.
Demonstrated experience recording accurate minutes of meetings.
Knowledge and Skills
Commitment to quality and data integrity.
Effective problem-solving skills are essential with the ability to work effectively with all stakeholders involved in the donation process.
Computer literate.
Proven superior written and oral communication skills.
Demonstrated problem-solving and analytical skills.
Demonstrated event and time management skills with the ability and flexibility to prioritize multiple tasks and projects in a fast paced results oriented environment.
Highly developed interpersonal skills with the proven ability to work effectively with all levels of staff volunteers and external clients and stakeholders.
Demonstrated administrative and computer skills including advanced proficiency in MS Office including Word Excel and PowerPoint
Location: Ontario (currently hybrid; subject to change)
#LI-hybrid
#LI-SH1
Employment Type:
Permanent Full timeContract Length:
N/ASalary Band:
Band 2External Application Deadline Date:
August 7 2025All applicants must be a resident of Ontario to be considered for roles at Ontario Health.
Ontario Health encourages applications from candidates who are First Nations Mtis Inuit and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA communities; trans and nonbinary individuals;and people living with disabilities.
Ontario Health is an accessible employer and we offer accommodation in all aspects of employment including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process please email and a member of the team will connect with you within 48 hours.
Employment Type
Full-Time
