Elections Administrative Coordinator

The Buncombe County Elections Services Department is hiring for an Administrative Coordinator. This person will be the Clerk to the Board of Elections. This position manages the reception desk with excellent customer services skills in all types of communication supports the Elections Director in administrative duties and makes travel & training arrangements for the office and Board when needed including coordinating office wide professional development and team activities among other duties as described below.

Purpose of the position:

The primary purpose of this position is to perform complex administrative functions requiring interpretation and judgement in organizing and coordinating business activities for a department or program.

Minimum Education Training and/or Experience (required at time of hire):

Associates degree in related field; and four (4) years of progressively responsible administrative support management or closely related experience; or equivalent combination of education or experience which provides the required knowledge skills and abilities will be considered in meeting the minimum qualifications.

Additional Training and Experience: Prior elections experience preferred this may include in an administrative capacity or as a poll worker for a local state or federal government.

License or Certification Required by Statute or Regulation: Must obtain a North Carolina Notary Public commission within 12 months of hire and maintain it throughout employment.

Supervisory/Leadership Responsibilities: Provides training and lead worker support through motivationdirection review and feedback of assigned tasks.

Essential Functions of the position:

• Interact with internal and external customers to obtain and provide information and assistance in a variety of circumstances; screen and respond to inquiries and complaints; provide information on policies and procedures; perform other similar types of program support activities.

• Independently organize and implement the administrative support for a complex program; responsible for interpreting and assisting in developing program policies and procedures; Work usually requires considerable organizational and analytical responsibility.

• Assist in the coordination oversight and completion of special projects as appropriate.

• Plan coordinate and prepare agendas memos and minutes for assigned department committees and/or special projects; Coordinate logistics and schedules for various meetings work sessions briefings and other events and programs

• Perform departmental support work such as but not limited to; personnel processes purchasing and maintaining office supplies receiving and routing invoices and contracts.

• Provide direct supervision toclerical office and/or administrative support staff.

• Performs other related duties as assigned.

Knowledge Skills Abilities:

• Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.

• Ability to analyze and interpret policy and procedural guidelines and to resolve problems and questions independently.

• Ability to establish and maintain effective working relationships with associates officials the press and the general public.

• Knowledge of departments office systems practices procedures and administration.

• Skill in organizing work flow and coordinating activities.

• Ability to analyze interpret recommend and implement policy and procedural guidelines.

• Ability to effectively evaluate and process forms; verify data for accuracy completeness and compliance within established procedures; enter data into computer system monitor calculate and submit time sheets maintain confidential files and data; identify problems and propose feasible solutions.

• Knowledge of effective supervisory practices and ability to plan and supervise the work of others if applicable.

In order to uphold internal pay parity and equity salaries are non-negotiable for new and current Buncombe County employees. All new employees are paid according to their years of relevant education and experience above minimum requirements for the position and employees have the opportunity to obtain pay increases via cost of living increases and promotions.

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture one that fully engages all of our employees honoring and building on each employees unique experiences opinions and perspective.

It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race natural hair or hairstyles ethnicity creed color sex sexual orientation gender identity or expression national origin or ancestry marital or familial status pregnancy veteran status religious belief or non-belief age or disability or any other legally protected class under federal or NC State law. EEO practices and employment decisions regarding recruitment hiring assignment promotion and compensation shall not be based on any of these protected addition the County expressly prohibits any form of workplace harassment or discrimination.