Project Controls Coordinator
Project Controls Coordinator
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Job Description
About the Role
Were looking for a detail-oriented and proactive Project Controls Coordinator to join our Seattle-based General & Administrative (G&A) this role youll provide financial and administrative support to Project Managers and the Finance team to help ensure accurate project tracking budgeting and invoicing. This is a great opportunity to deepen your experience in project financial operations within a professional services environment.
Youll play a critical role; keeping data organized supporting project controls and helping teams navigate the financial side of their work. If youre someone who enjoys working with numbers systems and people and youre looking to grow your career in finance or operations wed love to meet you.
Responsibilities
Project Financial Coordination
- Assist Project Managers with tracking budgets project hours and costs to support financial visibility
- Enter and maintain project data in our ERP system (BST)
- Prepare and submit timely draft invoices in collaboration with the Finance team
- Monitor outstanding receivables and support resolution of billing issues
Process & Systems Support
- Help maintain and improve internal tools such as templates checklists and documentation
- Assist with gathering financial data for reporting and internal audits
- Support ongoing efforts to streamline project controls and improve workflows
Learning & Collaboration
- Participate in training and cross-functional meetings to build understanding of financial and operational processes
- Collaborate with Project Managers Finance and Administrative team members to support project success
- Offer ideas for process improvements and contribute to a positive solutions-focused team culture
Qualifications :
- 13 years of experience in an accounting administrative or project coordination role
- Associate degree or coursework in accounting business administration or a related field preferred
- Comfortable using Excel and working with data entry and basic reporting tools
- Comfortable learning new tools and systems; prior experience with ERP platforms such as BST is a plus
- Strong attention to detail and organizational skills
- Clear communication skills and ability to collaborate across teams
- A proactive curious mindset with a desire to grow in a finance or project operations role
- Experience in the AEC (Architecture Engineering or Construction) industry or other project-based professional services is highly preferred
Additional Information :
Physical Demands and Work Environment:
- Duties are typically performed in a normal office environment while sitting at a desk or computer table
- Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
- May occasionally need to lift items up to 15 lbs.
- This is an in-office role based in downtown Seattle with flexible hours between 7:00 am and 5:00 pm
Why KPFF A Career with Purpose and Possibility
At KPFF we offer the opportunity to grow your career in a firm that values creativity trust and meaningful contribution. Our decentralized structure encourages individuals and teams to take initiative build strong partnerships and make an impact in ways that align with their goals and values.
As part of the G&A team youll be part of a collaborative and people-centered cultureworking alongside offices to solve complex challenges provide support and help project teams stay focused on their work.
KPFF is a place where:
- Youre encouraged to ask questions share ideas and grow through collaboration
- Your work has purpose
- Your contributions make a lasting impact
We value curiosity humility and people who genuinely care about getting it rightnot just having all the answers. Whether youre early in your career or looking to build new skills in a fast-paced team-oriented environment were excited to meet someone whos eager to learn connect and contribute.
Benefits
We believe that supporting our people goes beyond the work itself. Thats why we offer a flexible comprehensive benefits package designed to help you thrive both personally and professionally.
Benefits include:
- 401(k) retirement savings plan with employer contribution
- Medical insurance
- Dental insurance
- Vision insurance
- Health Savings Account (HSA) with employer contribution
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- Life insurance
- KPFF Paid Family Leave
- Short-term and Long-term disability insurance
- Paid Holidays (including two Floating Holidays)
- Paid Time Off (vacation sick jury duty)
- Subsidized ORCA bus/rail pass
Compensation & Recognition
This role is designed for early-career professionals with a typical salary range of $60000$72000 depending on your skills experience and background. Individual and team success is recognized through performance-based bonuses at the Reporting Center level.
Work Authorization: This position is not eligible for visa sponsorship or transfer. Candidates must be authorized to work in the United States without the need for employer-sponsored visa support now or in the future.
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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
