Corporate Office Facilities Assistant
Corporate Office Facilities Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business Since itsinceptionin 1957 Invited hasoperatedwith the central purpose ofbuilding relationships and enriching the livesof our members guests and more than17000 employees. We are the largest owner and operator ofprivate clubs nationwide with150 country clubs city clubs and athletic clubs. Our Clubs offer first-class amenities including championship golf courses modern workspaces handcrafted cuisine resort-style poolsstate-of-the-artracquet facilities fitness centers and much bea part of this incredible and inclusive team atInvited!
Location: Irving Texas Employment Type: Full-time; In Office
Position Overview
As the Corporate Office Facilities Assistant you will help ensure the smooth day-to-day operations of our headquarters by managing administrative tasks providing exceptional front desk service overseeing facility functions and coordinating mailroom activities. Success in this fast-paced role requires strong organizational communication and multitasking skills along with a flexible can-do attitude. Youll report to the Facilities Manager work closely with the Sr. Director of People Strategy and collaborate across departments. This role provides a strong foundation for personal and professional growth offering exposure to cross-functional teams and insight into the inner workings of a corporate environment. We take pride in our warm inclusive and energetic office culturewith team events milestone celebrations and initiatives that keep our workplace connected and engaging.
Key Responsibilities
Front Desk Duties & Administrative Support
- Serve as the first point of contact for visitors clients and employees.
- Greet guests warmly answer and route phone calls and assist with general inquiries in a professional and friendly manner.
- Provide general administrative assistance including data entry document preparation and scheduling support.
- Monitor and order office and breakroom supplies; manage inventory and vendor relationships.
- Support HR with new hire onboarding and welcome coordination.
- Participate in the Culture Squad helping plan and execute internal events holiday celebrations and team-building activities.
Facilities Management
- Oversee the day-to-day operations of corporate facilities including office spaces conference rooms and common areas.
- Coordinate with building management and external vendors to address maintenance needs and repairs.
- Ensure compliance with health and safety regulations and implement best practices to maintain a safe and orderly environment.
Mailroom Coordination
- Manage incoming and outgoing mail packages and deliveries.
- Sort and distribute mail promptly to appropriate departments or individuals.
- Maintain tracking logs and records for all shipments and deliveries.
Qualifications
- High school diploma or GED required.
- Degree in Business Administration Facility Management or a related field preferred.
- 2 years of experience in a corporate office or facilities coordination role preferred.
- Excellent organizational and time management skills with strong attention to detail.
- Exceptional communication skillsboth written and verbal.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) strongly preferred.
- Ability to lift up to 20 lbs and perform light physical tasks related to office upkeep.
Why Join Us
Were a team that values initiative community and shared success. If youre someone who takes pride in keeping things running smoothly enjoys building relationships across departments and wants to grow with a mission-driven company wed love to hear from you.
Have more questions Check out ourInvited Jobswebsite for more details aboutClubLife the Employee Experience Company Benefits and Our Culture. Be a part of our Social Networks:LinkedInInstagramTwitterFacebook
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties responsibilities or not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
#LI-JB1
Employment Type
Full-Time
