Office Assistant (Animal Services)
Office Assistant (Animal Services)
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Salary Not Disclosed
1 Vacancy
Job Description
Position will be open until filled.
We are currently seeking:
An office assistant who will provide clerical duties relative to area of assignment; provides secretarial support to assigned departmental personnel; prepares and processes various types of documentation; performs data entry; maintains departmental records and files; and perform other related duties as assigned.
Your responsibilities will include:
- Provides information and assistance to the public; responds to inquiries regarding departmental operations policies programs and/or services; receives public complaints within scope of authority.
- Administer lifesaving programming to maintain the human-animal bond and ensure the health and safety of San Angeloans and their pets.
- Answers screens and directs incoming calls; documents and distributes requests for service.
- Greets and directs visitors to appropriate City departments personnel or partners.
- Gathers and compiles data; prepares and/or generates various types of reports.
- Participates in animal services operations to standards mandated by state authorities; develops and implements procedures to ensure that the animal services operations meet compliance regulations.
- Performs data entry; updates and maintains departmental records files and/or databases.
- Provides clerical support and assistance to assigned departmental personnel.
- Updates and maintains departmental calendars; schedules/coordinates appointments and meetings.
- Organizes and prepares materials for meetings speaking engagements fairs and/or other functions.
- Prepares processes copies files and distributes correspondence and other documentation.
- Conducts a variety of routine accounts payable accounts receivable and/or payroll tasks.
- Prepares bank deposits; balances and maintains petty cash.
- Assists in ordering departmental supplies and equipment; obtains vendor quotes/bids as required.
- Collects processes and distributes incoming and outgoing departmental mail.
- Performs other routine or specialized duties relative to area of assignment as required.
- Hours: Monday through Friday 9:00 am to 6:00 pm.
- Regular and timely attendance is required.
The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.
Requirements and Skills:
- Coordinating and performing a variety of general clerical duties.
- Providing secretarial support to assigned departmental personnel.
- Preparing correspondence reports and/or other types of documentation.
- Performing accurate data entry and updating/maintaining departmental records and files.
- Establishing and maintaining cooperative working relationships with other staff City departments outside agencies and the general public.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma or equivalent; and one-year general office experience; or an equivalent combination of education and experience.
Required Licenses or Certifications:
- A Texas Driver License with a good driving record is required.
- Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
Required Knowledge of:
- General office principles practices and equipment.
- Standard computer software applications.
- Records management principles and standards.
- Basic bookkeeping and accounting principles.
- Customer service standards and protocol.
Physical Demands / Work Environment:
- Work is performed in a standard office environment.
- Subject to sitting for extended periods of time standing walking bending reaching climbing step ladders and lifting of objects up to 25 pounds.
- Exposure to potentially irate members of the public is involved.
If youre passionate about Animal Services and want to contribute to creating a positive workplace we encourage you to apply. This position offers valuable experience in a fast-paced environment.
Job postings may be withdrawn at any time at direction of the City Manager.
Employment Type
Full-Time
