Office Coordinator NCPS - Cardiology (Full Time, Day shift)
Office Coordinator NCPS - Cardiology (Full Time, Day shift)
Posted on :
25-07-2025
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1 Vacancy
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Job Description
ESSENTIAL JOB DUTIES:
- Prepares letters reports spreadsheets project plans & presentations that may be highly sensitive and confidential in nature and finalize in a timely manner to meet deadline requirements.
- Participates in various meetings prepares agendas confirms meeting attendees and takes minutes.
- Coordinates and follows-up on all initiatives and projects as assigned
- Maintains and updates various databases mailing lists and directories of employees.
- Resolves administrative problems by analyzing information; identifying and communicating solutions.
- Verifies and submits orders for purchasing requests IT requests etc.
- Coordinate material and schedules to meet production deadlines and budget goals.
- Participates in projects and meetings coordinating schedules meetings and teams. Acts as organizer and ambassador for NCPS for Senior Leaders VIPs guests and other associates.
- Updates and maintains policies guidelines and documents within Policy Tech systems. Ensures documents are up to date and in compliance.
- Provide exceptional customer service to clients and co-workers by responding in an acceptable time frame.
- Participating in various administrative functions including processing of travel pre-approval travel reimbursement expense reimbursement etc.
Knowledge/Skills/Abilities:
- High school education or equivalent preferred.
- Executive level administrative support preferred.
- Knowledge of accounting skills.
- Ability to organize and interpret data for decision making.
- Ability to organize manage and complete complex projects and tasks with multiple parties under tight deadlines/timeframes.
- Independent and strong problem solving skills.
- Ability to communicate verbally and in writing.
- Ability to work independently and flexibly with minimal supervision.
- Able to adapt and react calmly under stressful conditions.
- Able to maintain confidentiality of sensitive information.
- Able to prioritize and handle multiple concurrent tasks.
- Attention to detail.
- Represents the department/function in a professional courteous and efficient manner.
Physical Demands:
- Move - Move about office (to access equipment and other staff)
- Speak Or Hear for clear exchange of information - Regularly Required
- Use Hands To Finger Handle Or Feel (Manual Dexterity) - Regularly Required
- Vision - Ability to adjust focus - ability to adjust the eye to bring an object into sharp focus i.e. shifts gaze from viewing a computer monitor at a distance of several feet to forms that are closer to compare data at close vision
- Vision - Close vision - ability to see clearly 20 inches or less
Work Environment:
Outdoor Weather Conditions (Cold Heat Wet) - Not Required
Job Summary:
Ensures efficient operation and delivery of goals for all NCPS practices. Performs administrative duties and supports the NCPS Leaders and team members.
Minimum Job Requirements:
- Two to three years of Administrative Assistant or Secretarial experience required.
- Advanced proficiency with MS office package (Word Excel PowerPoint Visio and Outlook).
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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