Legal Receptionist
Legal Receptionist
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Job Description
Overview
IST Management is seeking a Legal Receptionist to join the Miami team today! The Legal Receptionist will be responsible for providing concierge level Corporate reception/front desk hospitality and other administrative support services on-site in a professional environment. Ideal candidates will have prior experience in reception services possess an excellent customer service mindset display clear communication abilities are willing to train and are ready to grow in their professional office services career! Prior experience in a legal setting is a plus.
Who We Are
IST Management is a business process outsourcing company. We have over 1800 employees and have been in business for over 26 years with operations in over 38 cities across the U.S. We provide Facilities and Office Services Management e-Discovery services including processing hosting court reporting collections and forensics managed review and managed services. We also provide direct hire recruiting services as well as corporate hospitality and event planning.
IST Management is one of the fastest-growing e-Discovery and facilities management companies in the U.S. Weve been honored as one of the Nations Best & Brightest Companies to Work For awarded the HR Professional Excellence Award from the Society for Human Resource Management and weve made the INC 5000 list. Were a proud partner of the Military Spouse Employment Partnership through our nations Department of Defense and have committed to Hiring Our Heroes mission to hire 100000 active and former service members.
Were a privately held American company still under the leadership of our original founder President & CEO Hal Blackman. We pride ourselves on commitment to excellence for our clients the passion we put into our work each day and upward mobility for our talented front line employees.
You can check out for more info on us!
Benefits Include: Medical Dental Vision STD LTD Life 401k Paid Time Off Pet Insurance and Bonus Incentives!
Hourly Compensation: $24.00-$24.00
Schedule: Monday-Friday 8:00am-5:00pm No nights or weekends!
Responsibilities
The Legal Receptionist will be responsible for providing daily Front Desk/Reception services and other office services support in a professional law firm setting to include:
- Greeting welcoming and directing visitors appropriately; Maintain a safe and clean reception area by complying with procedures rules and policies.
- Operate a telecommunication system by following instructions for office phone operation; Use Microsoft Office Word Excel and PowerPoint tools to create documents
- Copy scan and fax according to instructions and procedures; Sort and distribute incoming mail to client employees in a corporate setting.
- Demonstrate strong communication organizational and customer service skills; Follow policies and confidentiality dictations to safeguard data and information.
- Prepare and setup conference rooms for meetings; Order meals and work with catering vendors to cater office events; Sort and file documents electronically
- Other tasks as assigned to support client and site needs
Qualifications
The Law Firm-Receptionist will possess excellent communication abilities (verbal and written) have prior front desk or reception experience (preferred) are willing to train and are self-motivated; additional qualifications include:
- Bi-Lingual (proficiency in English and Spanish required)
- High school diploma or equivalent (GED); Authorization to work in the US willingness to submit to required pre-employment drug screen
- Professional appearance and demeanor; Keyboarding and windows environment PC skills
- Prior customer service/retail/hospitality experience preferred
- Excellent communication skills both verbal and written
- Ability to effectively work individually or in a team environment; Competency in performing multiple functional tasks
- Ability to meet employers attendance policy; A valid drivers license and reliable transportation to and from work
- Willingness to cross-train for other job functions; Ability to lift up to 55 lbs
- Ability and willingness to submit to and pass required pre-employment drug screen
IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment please let us know by informing our Talent Acquisition team at
Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission.
IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants regardless of disability or veteran status.
Employment Type
Full-Time
