Administrative Coordinator
Administrative Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education: High School Diploma or GEDAND:
- 12 months office clerical or administrative experience
Skills:
- Basic math skills
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office specifically Excel and Powerpoint
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
Certifications: None
Working Conditions:
- Physical: Communicate in repetitive motion.
- Environmental: Standard office environment.
Departmental Preferences:
- Data analysis and reporting organizing schedules and logistical oversight of department workshops seminars special events and meetings
Why You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
The Administrative Coordinator provides logistical scheduling materials management and coordination capacity for the Vice Provost for Academic Affairs and Faculty Development and the offices and units reporting to the Vice Provost.
Duties:
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
- Serves as liaison to internal and external partners this includes staff faculty and executive leadership student leaders and students and community partners and vendors.
- Plans and coordinates special projects
- Organizes programs events and meetings sending requests for agenda items reminders and coordinating logistics.
- Organizes the department and Vice Provosts calendar for annual recurring faculty development programs and sponsored opportunities including internal and external dates and deadlines.
- Manages records including organizing and maintaining university documentation continuing education records for faculty development confidential records in digital and hard copy form.
- Maintains confidentiality of records.
- Researches collects and analyzes data and information.
- Prepares written reports and/or presentations including data tables and graphics.
- Plans and coordinates special projects.
- Assists others in Academic Affairs and Faculty Development with data for their presentations.
- Coordinates with the Administrative Manager on financial budgetary office and logistical items.
- Performs other related duties as assigned.
Required Experience:
IC
Employment Type
Part-Time
