Accounts Payable Supervisor
Accounts Payable Supervisor
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$ 95000 - 110000
1 Vacancy
Job Description
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States with over 375 lawyers and 300 business services professionals serving clients from offices in New York Palo Alto New Jersey Utah and Washington D.C. We recruit candidates who seek a collaborative entrepreneurial culture that prioritizes our clients our colleagues and the communities where we work and live. Committed to career development and to a diverse equitable and inclusive workplace the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The Accounts Payable Supervisor working closely with the Senior Accounts Payable Manager will oversee the daily operations of the accounts payable process. This includes supervising the processing of invoices expense reports client disbursements and payments (check wire and third-party). The supervisor will also address vendor inquiries ensure compliance with sales and use tax laws and manage 1099 and 1042 reporting. Excellent communication and interpersonal skills are essential for effectively interacting with firm personnel at all levels and with external vendors. This position is based in the Roseland NJ office and offers a hybrid remote work arrangement.
- Supervision of Accounts Payable Process: Oversee the accounts payable team including Accounts Payable Coordinators (if applicable) and interns ensuring the accurate and timely processing of invoices expense reports client disbursements and payment runs (checks wires and third-party payments).
- Reporting & Reconciliation: Responsible for special reporting needs such as payment histories and account reconciliations. Ensure that accounts payable invoices comply with sales and use tax regulations and handle invoices requiring self-assessment.
- Vendor Management: Ensure vendor information (name address etc.) is current and accurate. Collaborate with the finance team on 1099 and 1042 reporting requirements for vendor payments.
- Expense Report Review and Processing: Review and audit expense report submissions for accuracy and compliance with firm business expense policies.
- Sales Tax Compliance: Ensure the accounts payable invoices are in compliance with sales and use tax laws and invoices requiring self-assessment are handled appropriately
- Communication Supervision: Manage all incoming accounts payable communications including mail emails and phone calls. Oversee accounts payable email inboxes and ensure timely responses to all inquiries.
- Collaboration with Billing Team: Assist the billing team with accounts payable-related requests including disbursement backup and handle any billing communications such as off-cycle requests.
- Special Projects Supervision: Supervise special projects such as system upgrades tax audits sustainability initiatives and document management.
- Policy Compliance: Review vendor and expense report submissions for adherence to firm policies including payment terms and approval limits.
- Reconciliation & Month-End & Year-End Process: Regularly reconcile accounts payable records with the general ledger and vendor statements addressing discrepancies as needed. Oversee the accounts payable month-end and year-end processes to ensure timely processing of recurring and budgeted invoices.
- System Support: Assist the Senior Accounts Payable Manager with accounting system upgrades and improvements including test plan design and execution and ensure documentation remains up to date.
- Documentation: Assist the Senior Accounts Payable Manager to ensure Accounts Payable documentation is up to date and ensure appropriate backup exists for each function.
- Corporate Credit Card Review: Assist with the processing and review of corporate and travel credit card accounts.
- Outstanding Check Review: Ensure stale-dated checks are reviewed promptly and escalated when necessary.
- Team meetings: Prepare for and coordinate recurring meetings to review accounts payable aging vendor statements A/P inbox and outstanding checks.
- Third-Party Communication: Supervise and manage third-party communications including communication with the Conflicts department and handling vendor account reconciliations.
- Backup Support: Serve as backup for the Accounts Payable Specialists covering both domestic and foreign invoices and expense reports as needed.
- Additional Duties: Assist with other duties and special projects as requested.
- Strong attention to detail
- Excellent written and verbal communication skills
- Ability to communicate effectively with lawyers business services employees and peers
- Strong organizational and management skills and an ability to prioritize and complete simultaneous projects with minimal supervision
- Experience in working independently within cross-functional teams in a collaborative professional environment
- Ability to meet deadlines and work in a fast paced environment
- Ability to prepare accurate and detailed work product
- Proficiency in Microsoft Office (Word Excel PowerPoint)
- Independently conduct meetings with internal or external contacts
- Suggest new and innovative solutions to problems regularly propose improvements to processes
- Talent for delivering client service through teamwork
- Associate or Bachelors Degree
- Five years of Accounts Payable experience
- Supervisory experience is a plus
- Law firm accounting software experience such as Aderant is preferred
Schedule: Hybrid Full time 9:00 AM 5:00 PM
Amount of Travel Required: Minimal
For candidates meeting the requirements the expected base salary is $95000 to $110000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical dental vision prescription drug life insurance disability FSAs 401K and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.
Required Experience:
Manager
Employment Type
Full-Time
