Position: Contracts Manager

Reports to: Assistant Finance Director with co-reporting to the Finance Director

Emergency Classification: Essential

FLSA Classification: Exempt

Pay Grade: 113

Are you a confident leader with a strong understanding of local codes and a passion for protecting community standards The Town of Fort Myers Beach is seeking a knowledgeable and driven Code Compliance Manager to join our team. This position plays a vital role in preserving the health safety and character of our island by overseeing code enforcement operations and ensuring compliance with municipal ordinances.

The ideal candidate will bring experience in code enforcement team leadership and public engagement along with a firm but fair approach to upholding local regulations.

The Town of Fort Myers Beach is a unique and resilient coastal community focused on rebuilding stronger than ever. By joining our team youll help safeguard our quality of life and contribute to the revitalization of our island. If youre ready to lead with purpose and make a meaningful difference please review the job description and apply through the job ad.

Health & Wellness: Comprehensive health insurance plans for you and your family with low deductibles and low annual maximums! The Town of FMB pays 100% of employee only coverage and 50% of dependent coverage. Employer paid life insurance short- and long-term disability insurance and gym membership reimbursement.

Work/Life Balance: The Town of FMB offers 26 days of PTO Annually 14 Paid Holidays annually paid parental leave and flexible scheduling options.

Retirement Planning: 401(a)/457(b) Pension Plan with an employer contribution in which you are immediately vested.

and more!

Position Summary

The Contracts Manager is responsible for coordinating and managing the day-to-day administration of contracts for goods services and capital projects. This position supports the Towns procurement and contracting activities by preparing tracking and reviewing contracts to ensure compliance with Town procedures and applicable regulations. The Contracts Manager oversees and organizes contract processes to improve efficiency accuracy and transparency. This position plays an important role during the Towns ongoing redevelopment projects and is expected to adapt as contract volumes stabilize over time.

Responsibilities and Reporting During an Emergency Situation: If assigned employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency this may require working around the clock for several days on short notice.

• Supervise and coordinate with the Contracts & Procurement Specialist to ensure daily workload is aligned with priorities and that deliverables are completed accurately and efficiently.
• Serve as the point of contact for internal departments on contract-related questions assisting with scopes of work compliance requirements and document preparation.
• Draft and review contracts amendments and renewals; ensure timely routing through the appropriate approval channels.
• Ensure the centralized tracking of contract records including expirations renewals insurance compliance and deliverables.
• Collaborate with the Finance Department to align contract activities with project budgets funding timelines and grant compliance needs.
• Participate in long-term planning discussions related to procurement scheduling contract forecasting and service continuity.
• Assist in the development and refinement of Standard Operating Procedures (SOPs) related to contract processing procurement workflows and recordkeeping.
• Recommend and implement process improvements to support operational efficiency and transparency.
• Support the annual audit process by organizing contract-related documentation and ensuring proper retention and accessibility.
• Monitor contract performance and vendor obligations; follow up with departments or vendors on discrepancies or issues.
• Coordinate the preparation and posting of bid documents in coordination with the Contracts & Procurement Specialist.
• Lead the solicitation process including drafting and releasing Requests for Proposals (RFP) Invitations to Bid (ITB) and Requests for Qualifications (RFQ).
• Assist with vendor evaluation processes bid tabulations and award documentation.
• Prepare regular status reports and summaries for the Finance and Executive Leadership teams.
• Ensure compliance with municipal procurement code Florida statutes and federal grant requirements.
• Track key contract dates (renewals expirations deliverables insurance) and ensure timely execution of all contract-related actions.
• Identify and communicate contract-related risks and opportunities to executive leadership.
• Coordinate with legal staff as needed to ensure that contracts and related documents comply with applicable laws regulations and Town policies and to address any risk liability or legal concerns during contract development or review.
• Deliver training and guidance to staff on procurement policies and purchasing procedures.
• Work with the Finance Department to lead the development and implementation of the Towns procurement and purchase order (PO) processes working to streamline procedures and build out the workflow within the applicable accounting system.
• Evaluate existing procurement processes and recommend improvements to enhance efficiency and effectiveness.

• Support the Finance Department by assisting with audits assembling contract-related documentation responding to auditor inquiries and contributing to special projects or financial reporting needs as assigned.
• Attend all assigned meetings and events.
• Performs emergency response tasks and assignments as directed.
• Performs other duties as assigned.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

REQUIREMENTS:

Education Certification and Experience:

• Bachelors degree in public administration accounting business legal studies or a related field required;
• Minimum of three (3) years of experience in contracts management procurement or administrative coordination in a public sector or compliance-focused setting.
• At least one (1) year of supervisory experience required.
• Experience in municipal or government operations highly preferred.

• Florida Certified Contract Manager (FCCM) highly desired or ability to obtain certification within 12 months of employment.

*Relevant work experience may substitute on a year for year basis for required education.

Knowledge Skills and Abilities:

Knowledge:

• Knowledge in public sector contracting procurement practices and regulatory compliance.
• Understanding of municipal budgeting basic accounting procedures and project coordination.
• Knowledge of contract structure key terms and lifecycle management.

Skills:

• Strong organizational and time management skills with attention to detail.
• Clear written and verbal communication skills including ability to draft and interpret standard contracts and related documents.
• Proficiency in Microsoft Office (Word Excel Outlook); ability to learn contract tracking or ERP systems.
• Skill in developing standard templates checklists and SOPs.

Abilities:

• Ability to plan coordinate and monitor multiple contract actions simultaneously.
• Ability to support long-term procurement planning and assist with cross-departmental initiatives.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Ability to maintain positive working relationships and deliver excellent internal customer service.
• Ability to apply sound judgment and problem-solving in routine and non-routine contract issues.
• Ability to handle sensitive information with discretion and professionalism.
• Ability to maintain reliability and work the assigned schedule.

Physical Requirements:

• Task involves some physical effort in standing bending stooping stretching and walking or frequent moderate lifting (20 pounds); and standard dexterity in the use of fingers limbs or body in the operation of shop or office equipment.
• Task involves prolonged periods of working at a desk utilizing a computer and keyboard.

Environmental Requirements:

• Task is regularly performed without exposure to adverse environmental conditions.

Sensory Requirements:

• Task requires sound perception and discrimination.
• Task requires visual perception and discrimination.
• Task requires oral communications ability.

Veterans Preference

The Town of Fort Myers Beach provides Veterans Preference in employment for eligible veterans spouses of veterans and qualifying family members in accordance with the Florida Department of Veterans Affairs guidelines.

How to Claim Veterans Preference:

1. Notify Human Resources at to request Veterans Preference at the time of application.
2. Obtain the Veterans Preference Form which will be provided by Human Resources and indicate your eligibility.
3. Submit the required documentation (e.g. DD-214 form VA disability letter or applicable spouse documentation) along with your completed application.

If you require assistance or have questions about this process please contact Human Resources at or .