Grant Accountant
Grant Accountant
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Job Description
Position: Grant Accountant
Department: Business Services
Program: Operations
Reports to: Director of Business Services
Classification/Range: Classified/Range 16
Schedule: 260/261 days per year 8 hours per day
POSITION PURPOSE:
The Grant Accountant position primarily carries out professional-level accounting and administrative functions related to grants and contracts ensuring compliance with grantor agency regulations and laws. This position will focus heavily on collaboration with grant managers and their fiscal team budgeting compliance reporting and variance analysis functions regarding grants/contracts. This position is responsible for maintaining financial accounting and grant support services to meet the needs of Multnomah ESD and the Federal/State and Local Agencies.
NATURE & SCOPE:
This position is subject to board policies administrative rules and procedures department regulations and applicable state and federal statutes.
ESSENTIAL JOB FUNCTIONS:
- Work collaboratively with grantors and District program staff around grant programs compliance and accounting issues and provide fiscal guidance and support as the lead grant accountant.
- Responsible for the accounting of grants not assigned to program fiscal staff.
- Prepare financial projections and budgets actual vs. budget reporting reviewing/monitoring of individual grants and transactions for compliance with private local state and federal funding requirements.
- Perform a variety of fiscal support functions including but not limited to: contract preparation budget and expense analysis periodic invoicing financial reporting labor distribution changes reconciliations re-budgeting and grant closeout functions.
- Responsible for tracking and monitoring the MESD grant portfolio for timely submission of applications reimbursement claims and financial reports.
- Notify programs of new grant opportunities explain eligible uses and fiscal compliance requirements.
- Coordinates with districts and partners that receive reimbursement from MESD grant funds. For example: professional development stipends contracts with MESD or as subrecipients.
- Maintain a resource of MESD fiscal information commonly needed for grant applications.
- Develop and prepare a monthly grant financial report for senior administrators and the Board of Directors.
- Prepare the annual Schedule of Expenditures of Federal Awards (SEFA) and be the lead contact for the Single Audit.
- Coordinate updates to MESD grant policies and administrative rules. Review MESD internal grant chart of accounts/coding structure and recommend updates.
- Effectively communicate complex financial issues to employees administrators auditors donors and granting agencies.
- Maintain up-to-date knowledge of federal state local and other funding source compliance regulations and laws.
ESSENTIAL QUALITIES:
- Equity: Lead and support regional equity initiatives
- Vision: Lead with vision follow-through and student focus.
- Trust: Develop trust among coworkers and students through honesty and fairness.
- Communication: Communicate in an inclusive effective and collaborative manner.
- Personal Qualities: Be respectful excel in customer service caring humble and courageous.
- Agency-wide perspective: Be involved in and supportive of continuous overall improvement of MESD programs and services.
MINIMUM QUALIFICATIONS SKILLS ABILITIES:
- Daily and consistent attendance and punctuality
- Knowledge of Generally Accepted Accounting Principles (GAAP) General Accounting Standards (GAS) Government Accounting Standards Board (GASB) and familiarity with regulations on the use of grants under federal and state requirements;
- Demonstrate working knowledge of or aptitude to learn grant administration processes including reporting record maintenance billing support contract compliance and closeout;
- Ability to analyze and systematically compile technical and statistical information to prepare correspondence and reports;
- Must be able to keep current with the volume of work for federal and state grants billing and accounting;
- Ability to interpret federal state and local government laws and regulations related to grant contracts and administration;
- Strong background in analytical functions including financial analysis and funds control;
- Demonstrate the ability to balance multiple initiatives simultaneously completing assignments thoroughly and on time while working in a fast-paced work environment;
- Proficient in Microsoft Office with advanced skills in Excel.
DESIRED QUALIFICATIONS SKILLS ABILITIES:
- Knowledge of Generally Accepted Accounting Principles (GAAP) General Accounting Standards (GAS) Government Accounting Standards Board (GASB) and familiarity with regulations on the use of grants under federal and state requirements;
- Demonstrate working knowledge of or aptitude to learn grant administration processes including reporting record maintenance billing support contract compliance and closeout;
- Ability to analyze and systematically compile technical and statistical information to prepare correspondence and reports;
- Must be able to keep current with the volume of work for federal and state grants billing and accounting;
- Ability to interpret federal state and local government laws and regulations related to grant contracts and administration;
- Strong background in analytical functions including financial analysis and funds control;
- Demonstrate the ability to balance multiple initiatives simultaneously completing assignments thoroughly and on time while working in a fast-paced work environment;
- Proficient in Microsoft Office with advanced skills in Excel.
EDUCATION & EXPERIENCE:
- Bachelors Degree in Accounting Finance Business Administration or related field;
- Have prior work experience and understanding of grant funding grant billing and grant accounting using federal and state rules and regulations governing grants for public sector employers is a plus;
- Individual with experience managing restricted funds or grants non-profit governmental or school district experience preferred.
- Any combination of education and experience which would provide the applicant with the desired skills knowledge and ability required to perform the job.
- Bilingual candidates are encouraged to apply.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a typical office environment and is subject to moderate noise. MESD supports remote working when the job duties and responsibilities allow with prior supervisor approval.
BENEFITS:
- District pays full medical dental and vision premiums for eligible employees and dependents
- Three medical insurance plan options:
- Group Health Reimbursement Arrangement (HRA)
- Health Savings Account (HSA) or
- Opt-Out option
- MESD pays employees 6% Public Employees Retirement System (PERS) contribution
- Paid holidays vacation sick leave and personal time off
- Tuition Reimbursement and Professional Development
PHYSICAL DEMANDS:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Mobility: Frequent sitting for long periods of time; occasional bending or squatting.
- Lifting: Frequently up to 10 pounds; occasional up to 25 pounds.
- Vision: Constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.
- Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping holding and reaching.
- Hearing/talking: frequent hearing and talking in person and on telephone.
- Emotional/Psychological: frequent decision-making and concentration; frequent public and/or co-worker contact; occasional working alone.
This position is subject to Board policies administrative rules and procedures department regulations and applicable State and Federal Statutes. This position carries no administrative authority or responsibility.
Employment Type
Grant
