Administrative Assistant Senior
Administrative Assistant Senior
Posted on :
25-07-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 40040 - 49920
Vacancy
1 Vacancy
Posted on :
25-07-2025
Job Description
$/year
1st Shift: 7:30 am 4:00pm
Permanent (Full Time)
POSITION SUMMARY:
With limited supervision responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.
RESPONSIBILITIES:
Following established procedures perform a variety of administrative responsibilities. May be required to perform some or all of the following:
JOB REQUIREMENTS:
SOFT SKILLS:
1st Shift: 7:30 am 4:00pm
Permanent (Full Time)
POSITION SUMMARY:
With limited supervision responsible for administrative duties of moderate scope and complexity which requires independent judgement and familiarity with applicable procedures.
RESPONSIBILITIES:
Following established procedures perform a variety of administrative responsibilities. May be required to perform some or all of the following:
- Provides senior level site administrative support.
- Completes well-defined work assignments and actively participate in hands-on projects and/or special assignments.
- Organizes scans and files important records with careful attention to detail.
- Enters relevant information from these records into databases.
- Files and scans cross-functional documents required to maintain per federal state and aerospace industry regulations; ensures adherence to requirements and advises management on needed actions. Complies with Government/Commercial Practices Manual (GPM/CPM) policies and procedures.
- Compiles and distributes supply chain reports to necessary stakeholders internally and externally. Ability to interpret data identify metrics needing improvement.
- Resolves document discrepancies by mediating supplier/manufacturing issues. May facilitate the resolution of issues by arranging and participating in conferences between suppliers and company personnel.
- Maintains accurate system data for the supply chain function. Monitors supply chain performance reports and advises appropriate personnel of underperforming metrics that may impact supply chain performance.
- Contributes to team effort by accomplishing related results as needed. Work assignments may include cross-functional or project team responsibilities (e.g. continuous improvement).
- Coordinates cross-functional admin activities with Quality Assurance Manufacturing Purchasing Engineering Inventory Control Shipping/Receiving and Contract Administration.
- Tracks office and kitchen supplies. Reorders as needed.
- Follows all relevant safety and communication protocols.
- Uses Microsoft Office products including Word and Excel routinely to track progress and communicate.
- Provides support for visitors to the site such as booking conference rooms & ordering lunches.
- Keeps lobby area in order. May assist visitors with signing in.
- Assists with tracking items stored off-site.
- Annually boxes up prior year records.
JOB REQUIREMENTS:
- Ability to work effectively with others and be a participative team player.
- Seven years related office experience or demonstrated ability to perform described responsibilities.
- Familiarity with Microsoft Office products.
- Experience using a spreadsheet.
- Education certificate in applicable functional area preferred.
- Thorough knowledge of office equipment administrative procedures and/or terminology in functional area.
- Ability to accurately type 55 wpm where applicable. Personal computer skills required.
- Must demonstrate effective verbal written and interpersonal communication skills.
SOFT SKILLS:
- Looking for a candidate that has a strong work ethic and commitment to his/her performance professional reputation and overall contribution to the project team and organization.
- Strong written and oral communication are critical.
- A professional and mature demeanor in the work place a MUST.
- Continuous improvement a forefront of thought approach.
- Ambition energy and eagerness very important.
Employment Type
Full-Time
Key Skills
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