Office Administrator
Office Administrator
Posted on :
25-07-2025
Employer Active
1 Vacancy
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Job Description
Office Administrator
Location: Phoenix AZ
Schedule: Monday Friday 7:30 AM 4:00 PM
Status: Full-Time Non-Exempt (Hourly)
Hourly Pay Range: $20.00 $23.00
Reports To: Operations Manager
About the Role
Were seeking a reliable organized and proactive Office Administrator to support daily operations in our office and employees in the field. This role is ideal for someone who enjoys variety takes initiative and thrives in a fast-paced environment. You must have solid communication skills as youll handle a mix of administrative support inventory tracking shipping and receiving basic tech support and fleet coordination.
What Youll Do
Office & Warehouse Management
Qualifications
Basic Qualifications
Benefits
Physical Demands
This position requires the worker to sit at and navigate a computer workstation for about half of the workday. The other portion of the day may involve moving throughout the office with frequent light lifting bending and reaching of up to 60 pounds.
Location: Phoenix AZ
Schedule: Monday Friday 7:30 AM 4:00 PM
Status: Full-Time Non-Exempt (Hourly)
Hourly Pay Range: $20.00 $23.00
Reports To: Operations Manager
About the Role
Were seeking a reliable organized and proactive Office Administrator to support daily operations in our office and employees in the field. This role is ideal for someone who enjoys variety takes initiative and thrives in a fast-paced environment. You must have solid communication skills as youll handle a mix of administrative support inventory tracking shipping and receiving basic tech support and fleet coordination.
What Youll Do
Office & Warehouse Management
- Open and close the main office and warehouse daily
- Answer phones emails and respond to incoming/outgoing mail
- Keep office and warehouse clean organized and well-stocked
- Support budgeting and light bookkeeping tasks
- Maintain accurate inventory of tools and construction equipment
- Audit track and report inventory levels; recommend reorders
- Distribute tools and materials to employees and job sites
- Manage inventory stored in fleet vehicles storage units and jobsites
- Coordinate tool calibrations and re-certifications
- Prepare outgoing shipments: package weigh and label items
- Track incoming and outgoing packages and update status
- Process shipment orders accurately
- Send out recognition gifts to employees and clients
- Move shipments and materials in/out of warehouse
- Calculate shipping/freight costs when needed
- Schedule regular maintenance for company vehicles
- Monitor fleet usage and create reports on schedules and maintenance
- Provide occasional local transportation for management using company vehicles
- Manage office IT equipment (phones laptops printers etc.)
- Provide basic troubleshooting and support for employees devices
- Pitch in with additional tasks and projects as needed to support the team
Qualifications
Basic Qualifications
- High school diploma or GED
- 2 years of experience in an administrative role
- 3 years of experience with Microsoft Office platforms such as Excel and Outlook
- Availability to work Monday Friday 7:30 AM 4:00 PM
- Excellent communication and problem-solving skills
- Ability to work independently multi-task and stay detail-oriented
- College degree
- Experience in an administrative role within a construction or related field
Benefits
- Health Dental and Vision Insurance
- 401(k) with company match
- Opportunities to grow with a fast-paced supportive team
Physical Demands
This position requires the worker to sit at and navigate a computer workstation for about half of the workday. The other portion of the day may involve moving throughout the office with frequent light lifting bending and reaching of up to 60 pounds.
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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