Coordinator of Operations
Coordinator of Operations
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
MINIMUM QUALIFICATIONS:
Education
- Bachelors degree required.
- 1-2 years previous experience as an Administrative Assistant.
Knowledge Skills Ability
- Familiarity with project management and organizational skills fitting for an office environment.
- Exceptional written and interpersonal skills
- Proficient in Excel and other Microsoft Office Suite programs
- Must have a background in customer service.
- Ability to pay close attention to detail and have excellent proof-reading skills
- Ability to work efficiently on multiple assignments involving staff faculty volunteers and donors.
- Must be discreet with the ability to interact with high-level donors.
- Must be able to perform tasks on own initiative.
ESSENTIAL FUNCTIONS:
- Drafts donor pledge agreements in cooperation with the Administrative Assistant to the VP or other necessary documentation to advance the solicitation process and secure current and future gifts.
- Collects all receipts for financial transactions according to departmental and university standards coordinating when needed with other office administrators.
- Coordinates planning meetings training sessions seminars and other relevant events for the major and planned giving program and team members.
- Supports the Director of Planned Giving in marketing communications documentation of in-kind gifts and estate gifts and other duties as assigned.
- Handles administrative duties which include but are not limited to preparing reports arranging meetings and travel drafting high level correspondence reconciling finances and providing technical and logistical support.
- Proactively supports the AVP in the execution of strategies designed to increase the effectiveness of the major gifts planned giving and family engagement programs of HPU.
- Manages the calendar and communication coordination for Assistant Vice President for Development.
- Prepares necessary documents for team members use in meetings; may attend meetings to take minutes or provide information and serve as a resource person.
- Maintains appropriate records for documentation requirements.
- Embraces and articulates the mission and culture of High Point University possessing a working knowledge of its programs and departments to ensure forward thinking processes and efficiency.
- Manages invoices and quotes to facilitate the procurement process for the Office of Institutional Advancement.
- Responsible for ensuring proper coding and reporting of the major gift planned giving and family engagement programs progress towards goals using Raisers Edge Excel and other software platforms.
- Attends university-wide
ACCOUNTABILITY:
- Reports to the Associate Vice-President for Development.
CONTACT INFORMATION:
For more information about this position please contact Kate Berry Associate Vice President for Development at
Required Experience:
IC
Employment Type
Full-Time
