The Table Event Assistant
The Table Event Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Providing essential services to field staff and volunteers. Offering this support frees field staff for direct ministry with kids optimizes financial contributions and ensures careful stewardship of the missions assets (both tangible and intangible).
Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.
Essential Functions and Responsibilities
- Greet guests volunteers and ministry partners with warmth and hospitality reflecting Young Lifes values
- Answer and direct incoming phone calls and take messages as needed
- Maintain organized files and databases including donor and volunteer records
- Prepare routine correspondence memos and reports
- Schedule meetings manage calendars and ministry-related events as directed
- Perform basic data entry and maintain simple databases or spreadsheets
- Support staff with basic clerical tasks such as photocopying filing and scanning
- Assist with hospitality duties for staff and volunteer meetings (e.g. coffee snacks setup)
- Handle incoming and outgoing mail including donations and other ministry correspondence
- Maintain confidentiality especially regarding donor information and prayer requests
- Order and inventory office and ministry supplies
- Provide general support to staff committee members and volunteers as needed
- Uphold and represent Young Lifes mission vision and values in all interactions
- Follow established policies and procedures
- Learn and use basic office software and Young Life tools and databases
- Complete assigned tasks with supervision and attention to detail
Education/Experience:
- High School Diploma and 1 years of relevant experience or equivalent combination of education and experience.
Job Specific Working Conditions:
We are seeking a highly organized detail-oriented and proactive Event Assistant to support the planning and execution of The Table 2025 Young Lifes largest major donor event. This high-impact gathering will take place in Colorado Springs CO in September 2025. This role is required to be in-person from September 1-16 2025 at Young Lifes office in Colorado Springs and also be on-site for all days of the event from September 16-23 2025. This hourly non-exempt position will be in effect from July 1 through October 31 2025 as the assistant to the Event Manager. This role will be integral to bringing vision to reality and ensuring all details are accounted for. This hands-on fast-paced and highly collaborative position is ideal for someone who thrives in logistics guest services and administration and who demonstrates care and accuracy across tasks while bringing professionalism grace and excellence to all projects.
Employment Type
Part-Time
