Executive Assistant to President/CEO
Executive Assistant to President/CEO
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Job Description
Reports To: President/CEO
Status: Full Time
Shift: Varies
Job Schedule: 8-4:30 (some evenings when needed)
Weekly Hours: 40
Pay: HRMC offers a competitive salary.
Statement of Purpose:
The Administrative Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by managing schedules handling correspondence preparing reports coordinating meetings and ensuring efficient day-to-day operations. This role requires discretion professionalism and exceptional organizational skills to support executive-level decision-making.
Key Responsibilities:
- Manage the CEOs calendar including scheduling meetings appointments and travel arrangements.
- Serve as a gatekeeper by screening and prioritizing incoming requests emails and phone calls.
- Coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.
- Prepare confidential reports presentations and communications on behalf of the CEO.
- Handle sensitive information with a high degree of confidentiality and professionalism.
- Liaise with senior leadership physicians board and community members on behalf of the CEO.
- Assist with the preparation and coordination of board meetings and executive-level communications.
- Maintain organized filing systems both digital and physical.
- Monitor and manage special projects as assigned by the CEO.
- Perform general administrative tasks including expense reporting document management and office coordination
Demonstrates the mission of HRMC by displaying REACH our core value system:
- Respectful - We value the unique talents ideas contributions and circumstances of each individual.
- Engaged - We value being active positive participants at work and in our communities.
- Available - We value providing local access to care for our communities while being present for each other.
- Competent - We value knowledgeable people-centered innovative and technology driven teams.
- Helpful - We value always helping others with kindness and compassion.
Job Requirements:
- Minimum of a two-year degree in office management or similar degree. Two years of executive secretarial experience preferred.
- Must be highly proficient in typing and word processing.
- Must have in-depth knowledge of organization relationships and key personnel of a hospital.
- Must have thorough knowledge of correct office procedures English grammar spelling and punctuation.
- Ability to work independently without supervision on administrative and medical staff tasks and to make decisions within the framework of departmental policies and hospital and medical staff bylaws.
- Ability to follow complex instructions.
- Considerable verbal and written capabilities.
- Supervisory ability.
Required Experience:
Chief
Employment Type
Full Time
