Administrative Assistant

Staff Management Group is seeking an Administrative Assistant for our client in Wharton NJ. Please read the ENTIRE job description and ALL of the job requirements BEFORE applying for this position.

Schedule:

• 1st Shift: 6AM - 4:30PM
• Plus Overtime

Pay Rate:

• $20 - $22 / hour

Job Summary:

The Administrative Assistant will perform general administrative and dispatcher duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously.

Job Responsibilities:

• Perform a variety of clerical work involving standardized forms reports data and procedures using established instruction/routines
• Prepare simple forms or reports; sort and file documentation
• Maintain historical records by filing documents
• Read and route incoming mail prepare outgoing mail and correspondence or other printed materials
• Maintain postage meter and stamp outgoing mail
• Compose and type routine correspondence
• Organize and maintain file systems and file correspondence and other records
• Answer and screen managers phone calls arrange conference calls and meetings maintain conference room schedule
• Greet visitors and direct to appropriate area or person
• Coordinate and arrange meetings prepare agendas reserve and prepare facilities record and transcribe meeting minutes
• Order and maintain supplies and arrange for equipment maintenance
• Provide support for assigned department(s)
• Develop and grow internal and external customer relationships for the purpose of improving the companys growth
• Conduct research and compile and type statistical reports
• Some A/P & A/R filing and file maintenance
• Update and maintain company phone list
• Maintain supply of promotional printed material such as brochures price books color charts binders etc.
• Answer phone calls and support the receptionist as needed
• Assist the Site Manager in the day-to-day office functions to ensure efficiency
• Assist the Site Manager with Human Resources and Payroll
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed.

Job Requirements:

• MUST be bilingual - English and Spanish
• High school diploma Associates degree preferred or equivalent of one plus years office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone fax copier 10-key)
• Strong Microsoft Office skills
• Excellent verbal and written communication skills
• Ability to communicate with employees peers supervisors vendors and customers in an effective manner
• Must be detail oriented organized and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition subtraction multiplication division and computing rates and ratios
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Ability to work independently
• Physical requirements include extended walking standing squatting climbing and bending
• Ability to lift up to 50 lbs. working inside and outside and use fall protection equipment
• Able to perform job tasks in sometimes dusty hot and/or cold working conditions
• Ability to perform sedentary work including prolonged sitting and repetitive use of fingers and hands for typing
• Available to work overtime as necessary
• May be required to work under stressful conditions

Additional Information

Staff Management Group is an equal employment opportunity employer and all qualified applicants will receive consideration for employment without unlawful discrimination based on race color creed national origin sex age disability marital status sexual orientation or citizenship status.

About Staff Management Group: Staff Management Group has over 30 years of experience placing staffing candidates in distribution manufacturing production assembly and clerical positions. Staff Management Group is one of New Jerseys leading staffing and recruiting agencies specializing in light industrial and clerical staffing. Come join the team!

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