Administrative Assistant
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Job Description
Job Overview:-
We are seeking a detail-oriented and reliable Administrative Assistant to support our collections and accounts receivable process. You will play a key role in communicating with clients managing financial records and supporting cross-functional collaboration with account managers and the finance team.
This role is part of a larger administrative support team and requires excellent organizational skills a proactive communication style and the ability to stay on top of multiple moving parts in a fast-paced environment.
Key Responsibilities
- Confirm with clients daily that invoices have been received and approved for payment via email and phone and document communication in Excel-based collection logs
- Prepare daily and monthly reports tracking invoice payment status especially for invoices approaching or exceeding terms
- Work closely with Account Managers to resolve invoice discrepancies or payment delays
- Receive and deposit payments (checks and ACH) and record them appropriately
- Process lien waivers daily or as requested
- Prepare month-end metrics and reporting and help identify trends in payment behavior
- Assist the admin team as needed with related tasks documentation or reporting
Work Schedule and Hours
This position follows U.S. Central working hours and days meaning in Egypt/Jordan employees are expected to work from 4:00 PM to 1:00 AM Monday to Friday.
Qualifications
- Fluent in English (written and spoken)
- 1 years of experience in administrative support accounts receivable or collections
- Experience with QuickBooks is preferred but not required
- Strong Excel skills and attention to detail
- Ability to communicate clearly and confidently with U.S.-based clients and internal teams
- Organized self-motivated and reliable under minimal supervision
Benefits
- Social insurance
- Quarterly bonus plan
- Professional development and training
- Medical insurance
Employment Type
Full Time
