Sr. Associate, Meeting & Event Planning
Sr. Associate, Meeting & Event Planning
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$ 72000 - 108000
1 Vacancy
Job Description
Grant Thornton is seeking a Senior Associate Meeting & Event Planning to join the team in Chicago IL.
Job Description
The Senior Meeting and Events Planner requires superior customer service skills a high level of professionalism and willingness to handle all planning and administrative details of meetings and events. The ideal candidate must thrive in a challenging and fast passed atmosphere with the ability to prioritize and multitask. Exceptional attention to detail and organizational skills are required. This position will work collaboratively in a team environment and will also be expected to take initiative and to work independently to produce events meetings and additional projects as required.
Core Responsibilities:
- Provide full meeting planning support for GTs national training meetings events and conferences as assigned
- Liaison with internal customers stakeholders and suppliers to execute a flawless event end to end (intake through payment reconciliation)
- Comply with internal processes using a variety of tools and software to support meeting planning
- Assist in the development management and tracking of program budgets
- Manage the sourcing and contracting for a variety of suppliers including understanding key terms and conditions of meeting and event contracts to effectively manage suppliers performance and GTs expense
- Strong negotiation skills demonstrated by an ability to drive value to our stakeholders
- Technical understanding of A/V and production requirements for meetings
- Oversee event preparation and closure ordering supplies and packing/shipping of materials
- Travel to offsite locations for regional and national meetings as requested
- Deliver on-site client service based on department standards and as directed by management team
- Data entry and daily administrative functions
- Payment and reconciliation support for meeting related invoices and master billing
- Knowledge and application of firm policies including actively supporting and guiding employees
- Other duties as assigned
Ideal Candidate Will Have:
- Bachelors degree or significant related experience
- 5 years of hotel/meetings management and 2 years proven experience managing large corporate meetings
- Expert program management of detailed meeting requirements
- Technically proficient on key meeting planner skills: sourcing negotiations contracting room setup and design F&B A/V and production attendee and room block management ground etc.
- Ability to work collaboratively and build relationships with stakeholders at all levels of the firm
- Deep working knowledge of procurement policies practices and approaches related to event planning and management
- Effective problem solving skills
- Financial acumen to manage complex budgets and expenses
- Excellent Microsoft Office skills Excel Word PowerPoint Outlook etc.
- Strong meetings management technology and software skills experience with Cvent is desired
- Flexibility to travel and work extended hours as required for the job (up to 50% during busy season)
- Consistent with the firms hybrid work model this position will require in-person attendance at least two days per weeks either at a GT office or client site.
The base salary range for this position in the firms Chicago IL office is between $72000 and $108000 per year.
Required Experience:
Senior IC
Employment Type
Full-Time
