Finance Director
Finance Director
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USD 100 - 125
1 Vacancy
Job Description
Position: Director of Finance Full-time Benefits Eligible 35 hours per week
FLSA Status: Exempt
Hours: Monday through Friday 8:30 am to 4:30 pm
Department/Location: Main Office Hauppauge/East Hampton/Riverhead Eligible for 2 days of remote work per week
PURPOSE:
Plan implement manage and control all day-to-day finance-related activities including accounting finance forecasting strategic planning cost analysis insurance and liability negotiations and management of investments accounts.
DELEGATION OF AUTHORITY
The Director of Finance in this Agency is delegated the authority responsibility and accountability necessary for carrying out assigned duties.
OVERALL RESPONSIBILITIES:
- Create/maintain/update and communicate policies and procedures to ensure the smooth operation of the finance department; create a positive culture for staff through teamwork mutual respect and trust
- Key member of The Retreats leadership team; integral role in the development of new projects grants proposals and funding requirements
- Attend and present at board meetings; serve as the Board Finance Committee liaison; prepare agenda minutes handouts and recording materials in reference binder for Finance Committee Meetings
- Direct and monitor all accounting processes: payroll cash receipts billing cash disbursements and collections
SPECIFIC RESPONSIBILITIES:
Leadership
- Participate in the recruitment process for all new hires within the finance department; interview candidates
- Supervise the Senior Contracts Administrator and the finance staff
- Train all Finance staff in proper processes and procedures; assign work and follow-up to ensure all tasks are completed according to procedures
- Facilitate and coordinate staff meetings with finance team members
Finance Operations
- Report numbers and alert the Associate Executive Director of cash flow issues
- Work with the Associate Executive Director to ensure programmatic success through cost analysis support compliance with all contractual and programmatic requirements and ensuring all government regulations are disseminated to appropriate personnel
- Oversee the management and coordination of all fiscal reporting for the agency including but not limited to statement of activities (profit and loss) balance sheet and reports to funding agencies
- Oversee the coordination of activities of independent auditors including ensuring that all A-133 audit issues are resolved and that financial statements are in compliance with U.S. GAAP; coordinate and assist accountants with required tax preparation shelter cost report and year end audits
- Ensure all 403(b) compliance issues are met
- Develop and maintain system of internal controls to safeguard financial assets of the organization and oversee grants awards and programs
- Direct preparation of budgets and financial reports both internally and externally ensuring compliance with funding sources
- Monitor banking activities of the agency
- Ensure the maintenance of accurate records of all business transactions including but not limited to cash receipts disbursements and reconciliation of general ledger accounts
- Develop and monitor organizational and contractual budgets
- Review recommend and direct agencys insurance programs
Other
- Audit Payroll reports for accuracy
- Audit Account Payable for accuracy
- Manage special projects and lead project teams
- Participate in agency learning and development opportunities
ORGANIZATIONAL RELATIONSHIPS:
- Reports to the Associate Executive Director
- Direct reports: Contracts Administrator Bookkeeper(s)
QUALIFICATIONS:
Bachelors degree in Accounting or related field and 10 years of experience non-profit fund accounting or an equivalent combination of education and experience sufficient to perform the duties of the position. Must have previous experience with grant budgets and grant requirements. 4 years managing accounting professionals.
Required capabilities:
- Highly proficient with Microsoft Office Suite including Word and formula-based Excel Spreadsheets
- DOJ Financial Management Certification
- Experience with accounting software and strong data processing; Fund EZ is a must and Paychex is a plus
- Solid understanding of accounting process knowledge of GAAP and financial and cash management required
- Insurance administration experience preferred
- Excellent oral and written communication skills
- Well-organized with project management and problem-solving skills
- Excellent organizational skills and ability to prioritize standard workload
- Attention to detail and a high level of accuracy is required for this position
Other requirements:
- Must have a valid New York State Drivers License (Required)
WORKING CONDITIONS:
- Sits stands stoops squats walks and moves intermittently during work hours. Office environment; may sit for prolonged periods.
- May lift push or pull 10-20 pounds daily; may push or pull up to 50 pounds occasionally
- Subject to frequent interruptions
OTHER DUTIES:
Every effort has been made to make agency job descriptions as complete as possible. However it does not state or imply that these are the only duties required for this position or the sole responsibilities for which this employee will be accountable. The omission of specific statements of duties or responsibilities does not exclude them from the position if the work is similar related is a logical assignment to the position or is within the scope of generally accepted business practices for an employee with this specific job title. Duties responsibilities and activities may change at any time with or without notice.
The Retreat Inc. is an Equal Opportunity Employer
THE RETREAT INC. is committed to a policy of equal employment opportunity and will not discriminate against any applicant or employee based on race creed color national origin sex sexual orientation military status veteran status age marital status domestic violence victim status disability pregnancy-related condition gender identity religion genetic predisposition familial status ancestry prior arrest or conviction record or any other protected category under applicable law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The agency values and is committed to providing compassionate empathetic culturally aware services to all clients/members. Interactions are approached with these values in mind and it is expected that clients/members will be treated with compassion respect and sensitivity during the provision of holistic inclusive and welcoming services.
Required Experience:
Director
Employment Type
Full-Time
