Project Associate, ERP Implementation & Transformation
Project Associate, ERP Implementation & Transformation
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Job Description
Job Description
Mackenzie Health is embarking on a multi-year modernization of its human resources finance and supply chain services to implement a new Enterprise Resource Planning system (ERP). The ERP program is a pillar of enabling exemplary corporate services functions which will provide a backbone of support for the entire Hospital. These services play a critical role in ensuring the efficient and effective use of resources to enable high quality care and ensuring Mackenzie Health complies with ever-changing regulations. Corporate services transformation is at the forefront of the organizations priorities to create a more agile responsive and efficient system.
Mackenzie Health is seeking an experienced individual to be of this ERP program focusing on providing project management coordination and administrative assistance for the team. The successful candidate will effectively coordinate assigned program activities. They work with internal and external stakeholders and vendors. They assist to monitor program tasks issues risks schedules constraints actions KPIs and assumptions. They provide support for the ERP Transformation & Implementation team including human resources time management purchasing and payroll activities. They provide confidential administrative services for the ERP Implementation & Transformation Program including such items as minutes report creation correspondence presentations scheduling meetings and appointments booking meeting rooms and arranging amenities required.
Contributes to safe quality care by:
- Providing confidential administrative support to the ERP Implementation and Transformation department: including minutes reports program schedules correspondence presentations etc.
- Coordinating meetings including large group coordination that is required for things such as training sessions demonstrations etc.
- Coordinating the preparation maintenance of records and processing of payroll and attendance for the ERP Implementation and Transformation team.
- Ensuring all deliverables and/or project artifacts are stored in the correct places.
- Acting as a department contact for all departmental IT requests accesses/setups terminations maintenance requirements etc.
- Coordinating/administering purchasing functions following the procedures outlined for Mackenzie Health.
- Acting as a website content administrator for the Program. Ensures the team website is kept up to date.
- Acting as a content administrator for the Stakeholder Registry. Ensures that it is kept up to date.
- Working with the ERP leads and the vendor to accurately track program KPIs (and for agile sprint velocity) and to track and prioritization of user stories/requirements. Participates/leads with sprint/timeline adjustments.
- Collaborating with other staff members and leverages cross-functional teams to ensure task completion and project success.
- Assisting the Director ERP Implementation & Transformation and the Leads on the team with phase/scrum planning.
- As assigned assists in the creation coordination and execution of plans deliverables and work products Revises as appropriate to meet the changing needs/requirements of the program.
- Providing updates to the Director ERP Implementation & Transformation and community infrastructure regarding deliverable / task / sprint completion levels.
- Ensuring backlog/requirements traceability matrix is updated. Follows up on issues and status with cross-functional team members. Ensuring all RAAID-CC (risks actions assumptions issues decisions changes constraints) items are documented and updated.
- Performing other duties as assigned.
What must you have:
- University undergraduate degree in business computer sciences computer engineering or relevant degree or equivalent combination of education and experience.
- Minimum of three (3) years related experience
- Computer skills in the Microsoft Office Suite Outlook Word Excel PowerPoint Visio MS Project JIRA.
What else do you bring:
- Excellent interpersonal project management time management organizational analytical report-writing communication presentation prioritization problem-solving and leadership skills.
- Excellent written and verbal communications skills including report writing/editing skills along with expertise in developing and delivering presentations.
- Evidence of strong interpersonal and communication skills including above average writing & presentation skills for working with individuals and teams at all levels of an organization.
- Ability to collaborate with cross-functional teams and drive initiatives in a dynamic organizational environment.
- Excellent problem-solving analytical and time-management skills.
- Must be able to multi-task and effectively juggle competing priorities while managing stakeholder expectation.
- Ability to perform the essential duties of the job.
- Effectively uses empathy in interactions with others.
- Demonstrates behaviours consistent with Mackenzie Healths Commitment to Caring.
- Models behaviour that is aligned with the values of Mackenzie Health Excellence Leadership and Empathy.
- Commitment to providing an exceptional experience for staff and clients within a challenging and exciting healthcare environment.
- Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
Preferably your profile includes:
- PMP (Project Management Professional) and/or LEAN/Six Sigma certification and/or Scrum Master and/or SAFe certification preferred.
*You may be required to work at site of Mackenzie Health.
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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for
applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
We thank all applicants for their interest; however only those under consideration for an interview will be contacted.
Required Experience:
IC
Employment Type
Full-Time
