Administrative Asst 2 - ADMA2
Administrative Asst 2 - ADMA2
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title:- Administrative Assistant 2
Duration 15 months
Location 31972 Highway 25 Wilsonville AL 35186
Work hours: : Standard
Description:
Responsibilities include general administrative support including but not limited to the following:
- Provide support to numerous departments including superior customer services to all internal and external customers
- Perform timekeeping and attendance reports
- Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses)
- Maintain document filing and retention office supplies and department housekeeping
- Coordinate travel arrangements if needed as well as schedule and coordinate logistics for meetings
- Gather data compile information and prepare reports
- Support all plant and department Safety initiatives
- Maintain Clients Linc and Harris Rado devices for plant personnel including set up troubleshooting and replacements
- Responsible for contacting vendor regarding copier/printer repairs if needed
- Prepare and maintain yearly boot allowance for covered employees
- Update ARCOS to reflect vacation time off to update call out list weekly prepare/distribute quarterly and yearly reports
- Maintain monthly fuel accounting for Limestone Gypsum Bottom and Pond Ash and process entries in COMTRAC for monthly closeout
- Order flowers for sickness or bereavement for departmental time groups
- FMLA contact for departmental time groups
- Verify on-site contractor timesheets by using Tableau and verifying backup documentation
- Backup Administrative Assistants in other departments when needed
Job Experience & Education:
- High school diploma or equivalent is required
- Two-year degree or vocational school/certification is preferred
- Three to Five years administrative experience required
- Extensive experience in administrative support including conference travel and meeting arrangements report preparation and calendar management is required
- Accounts Payable and timekeeping experience preferred
- Experience working with union employees in a plant environment is preferred
- Extensive computer experience with proficiency in Microsoft Office applications is required
Knowledge Skills & Abilities:
- Positive attitude and ethical behavior
- Capacity to properly manage sensitive information and maintain confidentiality
- Ability to make administrative/procedural decisions and judgments
- Detail oriented and multi-tasking ability
- Skilled in organizing resources and establishing priorities
- Ability to create compose and edit written materials
- Ability to interact well with all levels of employees and management
- Effective written and verbal communication skills
Employment Type
Full-time
