Office Administrator 129920
Office Administrator 129920
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Salary Not Disclosed
1 Vacancy
Job Description
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). E-Verify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: . For assistance contact UWF Human Resources at 850.474.2694 or .
Employment based visa sponsorship will NOT be considered for this position.
- 45% - Provide technical and administrative office support to department Chair faculty staff and students on a daily basis. Create and maintain department personnel files including adjuncts and student assistants. Responsible for preparing adjunct appointment forms for the Deans Office. Acts as office receptionist oversees the sorting and delivering of mail. Assist with travel arrangements if needed for faculty students and non employee visitors. Responsible for p-card purchases and reconciliations. - (Essential)
- 30% - Responsible for control and flow of paperwork for departmental faculty including correspondence quizzes exams materials for publication reports and committee work student evaluations of faculty classroom materials; maintain security of all exams and confidential information; each semester gather data for course distribution prepare all book orders as needed. Assist with department events which includes making room reservations and/or catering order - (Essential)
- 15% - Maintain all departmental budgets initiate all purchase requisitions and direct pay requests. Initiate and approve requests for office supplies train any departmental OPS staff supervise inventory of department equipment and responsible for maintaining security of equipment as appropriate. May need to assist with PageUp and travel documents - (Essential)
- 10% - Responsible for organization of office routine ensuring coverage for office. Certify payroll for OPS student assistants tutors and student technical support. - (Essential)
- Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
- Impact of Deadlines:Routine deadlines. Usually sufficient lead time. Variance in work volume seasonal and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
- Standing: Occasionally
- Walking:Occasionally
- Sitting:Frequently
- Reaching with hands and arms:Frequently
- Climbing or balancing:Never
- Stooping:Occasionally
- Use of hands to handle objects:Daily
- Lifting up to 10lbs:Occasionally
- Lifting up to 25lbs:Never
- Lifting over 25lbs:Never
- Talking as express or exchange of ideas verbally:Daily
- Hearing as perceive sound by ear:Daily
- Vision as distinguish colors & depth:Frequently
- This position requires a criminal background screen.
- This position is eligible for veterans preference.
This position allows eligible veterans and their spouses to claim Veterans Preference pursuant to Section 295.07 F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination.
Supporting documentation in addition to the DD214 may be required based on eligibility criteria. For information on obtaining a DD214 visit or call 1-.
At the conclusion of this search if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation a written complaint requesting an investigation may be submitted to the Florida Department of Veterans Affairs Division of Benefits and Assistance 9500 Bay Pines Blvd. Room 214 St. Petersburg Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57 F.S.
Prior to filing a complaint it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date whichever is later in time if the applicant has not received notice of a hiring decision.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
