Health Care and Administrative Assistant (Term)
Health Care and Administrative Assistant (Term)
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Job Description
ABOUT US
Siloam Mission is a Christian-based non-profit serviceorganization for Manitobans who have experienced homelessness and who strugglewith mental health issues physical and cognitive disabilities addictions ortrauma. Founded in 1987 the mission provides emergency shelter meals andclothing supportive housing and a variety of healing support and recoveryservices to help people transform their own lives and reach their fullpotential.
What matters to you
Being in a work culture that operates out of their corevalues of HEART (holistic equity altruism relationships and truth andreconciliation) - embracing diversity promoting equality and inclusion.
JOB SUMMARY
The Saul Sair Health Centre (SSHC) Health Care & Administrative Assistant providesfrontline assistance to participants and volunteer professionals to ensure theefficient flow of the Clinic under the direction of the Health Services Manager. Liaising with external Health Care Providersand Facilities to ensure participants receive required health intervention asdeemed necessary by the SSHC volunteers.
KEY DUTIES & RESPONSIBILITIES
Administration
- Referrals/Tests Provide needed follow through necessaryfor timely and consistent health care for each patient;
- Inventory Manage and maintain appropriate levels allHealth Centre medical and non-medical supplies;
- Records - Daily maintenance of all files and records bothelectronic and paper ensuring accuracy completeness and thoroughness andprovision of files and records to and from allied health professionals asrequired.
Health Delivery
- Patient intake Create and oversee intake procedures whichprovide friendly and accurate intake of patients. This initial step of patientcare must be done in ways that provide dignity and care;
- Charting and records Ensure daily maintenance of allcharts and related records both electronic and hard copy files safeguardingaccuracy completeness and thoroughness security and confidentiality. Provide needed access to physicians and othervolunteer professionals;
- Infection control Create maintain and enforce policiesregarding infection control in all areas of the health centre;
- Laboratory - Duties related to the collection and processingof laboratory samples will generally be performed by volunteer nurses and labtechnicians. Packaging of samples with proper labelling and ensuring pick-upwill continually be the responsibility of the Health Care & AdministrativeAssistant;
- Recovery Bed Program Duties related to intake andmonitoring of patients utilizing the recovery bed program;
- Volunteer Management/Supervision of Practicum Students
- Scheduling: coordination and management of health centre volunteersas directed by health centre manager;
- Assistance with supervision ofpracticum students when necessary and under the direction of the HealthServices Manager and the student placement coordinator.
EDUCATION & EXPERIENCE
- Certificate in Health Care Administrative Assistant would bean asset;
- 2-3 years of previous experience in a Health Care/ Clinicsetting preferred;
- Proficient in medical terminology would be an asset;
- NVCI ASSIST CPR-First Aid trained preferred;
- PHIA certification would be an asset.
KNOWLEDGE/SKILLS/BEHAVIORS
- Proficient in Microsoft Word Excel;
- Excellent verbal and written communication skills;
- Experience with Accuro Software preferred;
- Inventory management required;
- Flexibility in work load adjustments;
- Great problem-solving skills;
- Knowledgeable in community health related resources;
- Outstanding interpersonal skills with conflict resolutionability;
RELATIONSHIP
- The majority of the daily interactions are with clients andvolunteers;
- Smaller portion of the work day is spent on duties relatedto paper work inventory and health centre specific cleaning duties.
WORKING CONDITION
- Hours of work: Monday - Friday 8:00 4:30 pm with occasional weekend and evening hours;
- Term ending 15 March 2027
- General healthclinic environment;
- Equal amount of sittingstanding walking throughout the work day;
- Health grade cleaning supplies being used for the cleaningto ensure high standards of infection control;
- Hazardous conditions couldpotentially include unpredictable or risky behaviours from community members;
- May be required to lift up to 50 lbs. occasionally
WORKPLACE HEALTH & SAFETY
The incumbent contributes to making the organization safefor clients and staff and recognizes the importance of reporting unsafesituations and participating in follow up reviews as a learning opportunity.
- Provides a safe environment by ensuring adherences toWorkplace Safety and Health
- Regulations and Policies Infection Control GuidelinesWHMIS and Safe Work Procedures. Immediately investigates and recommends correctiveaction on any unsafe acts work conditions incidents near misses injuries orillnesses.
- Demonstrates understanding of role and responsibilities infire prevention and disaster preparedness and participates in safety and healthtraining programs including the facilitys Fire Disaster and Evacuation Plan.
- Supports an environment which avoids prevents and correctsall activities or actions which may result in an adverse outcome in thedelivery of services. Community Member safety is a standing item for allindividual and departmental meetings.
CONDITIONS OF EMPLOYMENT
- The successful candidate must maintain legal eligibility towork in Canada. If the successful candidate possesses a work permit it istheir responsibility to ensure the permit remains valid.
- A Police Information Check satisfactory to the employer willbe required from the successful candidate at their expense. To obtain PoliceInformation Check information please visit successful candidate must provide a satisfactory AdultAbuse Registry check. To obtain an Adult Abuse Registry application pleasevisit: Province of Manitoba Families Adult and Child Abuse Registry()
Siloam Mission Inc. promotes Employment Equity and isstrongly committed to building a skilled and diverse workforce reflective ofCanadian society. Therefore we encourage candidates to voluntarilyself-identify on their application if they are members of the underrepresentedgroups (women Indigenous persons a person with a disability or a visibleminority).
Salary: $ 41768 - $56509
Siloam Mission offers a competitive compensation packageincluding comprehensive health and dental benefits a pension plan paid timeoff and additional wellness supports as well as opportunities forprofessional growth and development. We follow a structured salary guide toensure fair equitable and consistent compensation across our team takinginto account directly related experience and internal equity in all offers.
CLOSING DATE: 04 AUG 2025
Please include cover letter resume and three (3) workreferences for consideration. Note: we appreciate all that apply however; onlyqualified candidates will be contacted for an interview.
Employment Type
Temp
