Administrative Assistant II - ICU/Surgery
Administrative Assistant II - ICU/Surgery
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Job Description
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision for an individual group or department. Responsibilities may include coordination and scheduling supplies and equipment ordering meeting minutes correspondence Answer and transfer phone calls prepare spreadsheets and presentations. Manage schedules coordinate travel conference calls payroll and transcription. This is an intermediate-level support role.Essential Functions
-Prepare reports meeting minutes and correspondence.
-Create and edit documents spreadsheets and presentations.
-Manage schedules arrange appointments and itineraries.
-Coordinate meetings travel conference calls and complete expense reports.
-Answer and transfer phone calls.
-May perform transcription and proofread and edit literature prepare applications for department.
-Remain knowledgeable of business unit policies.
-May make contacts of a sensitive complex and confidential nature.
-Completes routine tasks under moderate supervision.
Required for All Jobs
-Performs other duties as assigned
-Complies with all policies and standards
-Does this position require Patient Care (indirect/direct) No
Qualifications
Education
-High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred
Can this role accept experience in lieu of a degree No
Experience
-Administrative Assistant or Secretarial Experience 2-3 years required
Knowledge Skills & Abilities
-Proficiency with office procedures and equipment i.e. filing copying scanning printing and faxing.
-Proficiency in MS Office.
-Ability to proofread and edit written documents.
-Ability to use phone system.
-Managing ones own time and the time of others.
-Strong verbal & written communication skills.
-Strong interpersonal written and oral skills.
-Ability to use standard office equipment.
-Familiarity with medical terminology.
Additional Job Details (if applicable)
Physical Requirements
Standing Occasionally (3-33%)
Walking Occasionally (3-33%)
Sitting Constantly (67-100%)
Lifting Occasionally (3-33%) 20lbs - 35lbs
Carrying Occasionally (3-33%) 20lbs - 35lbs
Pushing Rarely (Less than 2%)
Pulling Rarely (Less than 2%)
Climbing Rarely (Less than 2%)
Balancing Occasionally (3-33%)
Stooping Occasionally (3-33%)
Kneeling Rarely (Less than 2%)
Crouching Rarely (Less than 2%)
Crawling Rarely (Less than 2%)
Reaching Occasionally (3-33%)
Gross Manipulation (Handling) Constantly (67-100%)
Fine Manipulation (Fingering) Frequently (34-66%)
Feeling Constantly (67-100%)
Foot Use Rarely (Less than 2%)
Vision - Far Constantly (67-100%)
Vision - Near Constantly (67-100%)
Talking Constantly (67-100%)
Hearing Constantly (67-100%)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$17.36 - $24.79/HourlyGrade
3EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Employment Type
Part-Time
