Onboarding Specialist -
Onboarding Specialist -
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Onboarding Specialist
Location: Remote (Philippines preferred)
Compensation: $1500 $2000/month
Industry: Healthcare Staffing
Schedule: Full-time Monday to Friday 9 a.m. 5/6 p.m. (U.S. EST hours)
About the Role
We re hiring a detail-oriented and process-driven Onboarding Specialist to manage the onboarding of healthcare professionals including nurses and CNAs into a high-growth U.S.-based healthcare staffing platform. This role is essential for ensuring legal compliance timely credentialing and a smooth new hire experience. You ll guide new staff through a defined onboarding process using TeamBridge (scheduling platform) and ADP (payroll system).
The ideal candidate has strong attention to detail excellent follow-through and a people-first mindset. This is a remote role ideally suited for candidates in the Philippines due to time zone alignment and candidate availability.
Key Responsibilities
- Manage the end-to-end onboarding process for nurses and CNAs
- Follow a structured script for background checks drug testing and credential verification
- Assist candidates in setting up accounts on TeamBridge and ADP
- Collect and review documentation to ensure full compliance with hiring and healthcare regulations
- Communicate with candidates regularly via email phone and SMS to guide them through each onboarding step
- Monitor progress and maintain accurate onboarding records in internal systems
- Conduct consistent follow-ups with partially engaged candidates (minimum 2 follow-ups for drop-offs)
- Track weekly onboarding numbers and escalate any bottlenecks to leadership
Ideal Candidate Profile
- 3 years of experience in onboarding HR coordination or administrative support
- Highly detail-oriented process-driven and organized
- Familiarity with platforms like ADP TeamBridge or similar HRIS/onboarding tools
- Excellent English communication skills both written and verbal
- Proven ability to work independently and remain accountable to clear weekly goals
- Comfortable following structured workflows while proactively troubleshooting when issues arise
- Flexible with a strong sense of ownership and motivation to ensure successful onboarding
Performance Expectations
- Successfully onboard 4 5 new hires per week
- Maintain strong communication throughout the candidate lifecycle
- Ensure 100% compliance on background checks documentation and credential verification
Employment Type
Full-time
