Office Manager
Office Manager
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2-3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly skilled and organized Office Manager to oversee the efficient functioning of our Office operations. As an Office Manager you will be responsible for to coordinate day to day accounting activities coordinating meetings managing databases and facilitating smooth communication within the organization. Additionally you will handle financial tasks including invoice generation A/P A/R payroll and basic accounting duties. You will serve as a key point of contact for staff suppliers and clients ensuring excellent relationships and effective collaboration. As an integral part of our team you will contribute to maintaining up-to-date administrative procedures and supporting the organizations HR function. The ideal candidate will possess exceptional leadership abilities possess proficiency in various software packages and have a strong understanding of accounting principles and processes.
Key Responsibilities:
Coordinate and organize meetings ensuring all necessary arrangements are made.
Manage office budgets generate invoices and handle accounting tasks such as payroll accounts payable and accounts receivable using ERP system.
Enter all invoices bills and verify and process payments.
Process payroll details and verify as well as other deductions.
Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.
Manage databases and ensure accurate data storage and retrieval.
Organize company events and conferences ensuring their successful execution. Arrange transportation and accommodations as required.
Order office supplies stationery and other essential items for the office.
Handle correspondence complaints and queries promptly and professionally.
Prepare professional letters presentations and reports to meet business needs.
Supervise and monitor the work of office staff providing guidance and support.
Act as a liaison between staff suppliers and clients fostering positive relationships.
Implement and maintain efficient office administrative systems and procedures.
Delegate tasks to junior employees promoting teamwork and professional growth.
Coordinate training for new employees developing effective training programs.
Ensure compliance with health and safety policies promoting a safe work environment.
Maintain strict confidentiality of executive-level communications and activities.
Utilize a range of software packages including ERP systems to streamline operations.
Attend meetings with senior management providing valuable insights and updates.
Assist the organizations HR function by keeping personnel records up to date and coordinating interviews.
Requirements
Education and Experience:
An associate degree in business or accounting or similar degree or experience
Minimum of 2-3 years of experience as an accounting assistant demonstrating proficiency in office management tasks.
Proficiency in MS Office suite including Word Excel and PowerPoint.
Familiarity with accounting software such as ERP systems and other relevant software.
Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.
Skill Sets:
Strong analytical skills with a keen attention to detail.
Proven proficiency in Microsoft Office applications including Excel Word and PowerPoint. Experience using QuickBooks and familiarity with various computer systems.
Exceptional problem-solving skills with the ability to identify issues and propose effective solutions.
Ability to thrive in a fast-paced environment managing multiple tasks and priorities simultaneously.
Excellent communication skills both written and verbal enabling effective interaction with various stakeholders.
Strong interpersonal skills to collaborate with customers vendors and service providers ensuring the collection of necessary information for bids and quotes.
Outstanding problem-solving abilities approaching challenges creatively and finding efficient resolutions.
Benefits
- 401(k)
- Paid time off
Job Type: Full-time
Pay: $40000.00 - $50000.00 per year
Schedule:
- 8 hour shift
- Monday to Friday
Education and Experience: An associate degree in business or accounting or similar degree or experience Minimum of 2-3 years of experience as an accounting assistant, demonstrating proficiency in office management tasks. Proficiency in MS Office suite, including Word, Excel, and PowerPoint. Familiarity with accounting software such as ERP systems and other relevant software. Strong knowledge of generally accepted accounting and bookkeeping principles and procedures. Skill Sets: Strong analytical skills with a keen attention to detail. Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using QuickBooks and familiarity with various computer systems. Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions. Ability to thrive in a fast-paced environment, managing multiple tasks and priorities simultaneously. Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders. Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes. Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions. Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks.
Employment Type
Full Time
