Receptionist
Receptionist
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Job Description
Receptionist Be the Welcoming Face of Securance Corporation Agency!
Summary
Are you someone who loves making a great first impression At Securance our receptionist is much more than just a front desk role youll be the first point of contact for our team clients and guests playing a key part in creating a positive and professional environment. Were looking for a friendly organized and enthusiastic individual who enjoys working in a fast-paced setting and thrives on keeping things running smoothly. If you love people and enjoy juggling a variety of tasks wed love to meet you!
Essential Duties and Responsibilities
Your day-to-day responsibilities will include but are not limited to the following:
- Greet guests warmly and make them feel welcome as soon as they arrive.
- Answer screen and direct incoming calls with professionalism and care; verify and update client information during each call.
- Manage office calendars including meeting rooms CE courses and staff events.
- Keep the team connected by sending out calendar reminders for birthdays work anniversaries employee updates and internal news.
- Order and manage office supplies and coordinate maintenance requests when needed.
- Support the companys social media presence and Applied Marketing Automation efforts.
- Help plan and coordinate fun and engaging office events and team activities.
- Scan and file important documents and statements into our Applied Epic system.
- Handle incoming mail and package deliveries with attention and accuracy.
- Monitor the general company email inbox and ensure timely forwarding of communications.
- Build and manage marketing automations for our current clients through Applied Epic.
- Maintain a neat welcoming front desk and conference area; assist with setup and adjustments for meetings.
- Add some creative flair by decorating the office for holidays and special occasions!
Minimum Qualifications (Knowledge Skills and Abilities)
We kindly ask that you do not call about this position.
- A pleasant professional and energetic phone manner
- Prior experience as a receptionist or in a front-facing customer service role
- Strong written and verbal communication skills
- Excellent organizational skills with sharp attention to detail
- A proactive mindset with strong time management abilities
- Proficient in Microsoft Office Suite
- Availability to work onsite from 8:00 AM to 4:45 PM Monday through Friday
- Bilingual abilities are a plus!
- Experience with Applied Epic is a plus!
Physical Demands and Work Environment
Prolonged periods of sitting at a desk
Must be able to lift up to 15 lbs. at times
Employment Type
Full-Time
