Secretary/Registrar - Level 4
Secretary/Registrar - Level 4
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Job Description
Position:Secretary/Registrar - Level 4
Location: DuncanLake Middle School
Reports To: Principal
Work Year: 208 Days (8 hours per day)
Salary Range: Starting wage is $16.57 or more depending on experience
Single-person medical benefits paid holidays
Position Summary
Perform a variety of clerical and secretarial functions in the processing of students and student records. Responsible for data input and retrieval and must make a variety of decisions within a framework of established procedures. Tasks are related to student records schedules attendance enrollment testing and various student-teacher record-keeping activities. Must be detail-oriented able to multitask and collaborate with co-workers.
Essential Functions/Primary Responsibilities
- Highly organized and efficient professional who is passionate about supporting students teachers and parents
- Treat all building stakeholders with kindness and respect
- Manage all office functions in a fast-paced environment
- Responsible for all purchasing at the District level
- Serves as the building PowerSchool coordinator which includes assisting staff and parents with inquiries
- Maintain all student CA60 files
- Create and maintain the school master schedule
- Process all schedule changes
- New student registration
- Tour prospective students/parents around building
- Building School of Choicecoordinator
- Process records of those students entering or leaving the District.
- Responsible for grade reporting transcripts and report cards
- Skilled in word processing and spreadsheet creation/management
- Communicate with all building stakeholders regularly
- Support the principal in all aspects of managing and leading the school
- Additional duties as assigned
Employment Qualifications
- EDUCATION: This position requires knowledge equivalent to that which normally would be acquired through the completion of a high school diploma or an Associates degree in a related field.
- EXPERIENCE: A minimum of one to three years of progressively more responsible or expansive secretarial experience in a public education setting is preferred.
Other Knowledge Skills and Attributes
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge skill and/or ability required.
Required:
- Highly flexible with excellent attendance
- Ability to communicate effectively orally and in writing
- Ability to work as part of a team
- Excellent computer skills
- Knowledge of principles and practices of basic accounting
- Ability to utilize technology to accomplish assigned tasks
- Must maintain confidentiality
- Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District
Preferred:
- Knowledge of school software systems
- Experience working in a school district
- Experience as a school secretary
Physical Demands
While performing the duties of this job the employee is regularly required to sit use hands to finger handle or feel; talk and hear. The employee is occasionally required to stand walk reach with hands and arms and stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus especially due to concentration on a computer screen and small numbers.
Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate to loud. Occasionally time will be spent outdoors in inclement weather.
Statement of Non-Discrimination
The Board of Education does not discriminate on the basis of race color national origin sex (including sexual orientation and transgender identity) disability age religion height weight marital or family status military status ancestry genetic information or any other legally protected category (collectively Protected Classes) in its programs and activities including employment opportunities
Employment Type
Full-Time
