Accounts Payable Coordinator- Senior Level
Accounts Payable Coordinator- Senior Level
Posted on :
22-07-2025
Employer Active
1 Vacancy
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Job Description
Role: AP Coordinator- Senior Level
Company: Unity Group of Companies
Position Summary
As a key member of the Finance team the Accounts Payable Coordinator is responsible for overseeing and executing advanced accounts payable functions related to both merchandise and goods not for resale (GNFR) invoices. This role ensures timely accurate processing and reconciliation of high-volume transactions in a dynamic environment while acting as a key liaison between the finance team merchandising operations and external vendors.
This position requires a strong understanding of retail supply chain flows cost center allocation and inventory-related accounting processes. The ideal candidate will bring a high degree of accuracy initiative and leadership to support continuous improvement within the AP function.
Key Responsibilities
Full-cycle accounts payable processing for merchandise (inventory) and GNFR invoices including PO and non-PO matching.
Review and reconcile 3-way match (invoice PO and receiving documents) for merchandise invoices; resolve quantity and price discrepancies with buyers or warehouse teams.
Review and validate CBSA (Canada Border Services Agency) and freight invoices for accuracy ensuring appropriate allocation of duties and shipping costs to corresponding inventory purchase orders.
Track and log CBSA import documentation to support timely and accurate filing of duty drawback claims.
Ensure timely and accurate processing of GNFR invoices such as marketing logistics and store operations expenses.
Review invoices for appropriate documentation and approvals in accordance with internal control policies.
Oversee weekly and monthly payment runs (cheque EFT and wire transfers) ensuring proper cutoffs and vendor prioritization.
Maintain and reconcile vendor accounts including issuing debit memos or investigating aged items.
Act as an escalation point for complex vendor queries and internal disputes.
Partner with the inventory logistics and merchandising teams to investigate discrepancies and delays in invoice processing.
Lead or assist with month-end closing activities including accruals journal entries and GL reconciliations related to AP and inventory receipts.
Support year-end audit by preparing required documentation and reports.
Recommend and support improvements in AP processes and systems (e.g. automation or workflow enhancements).
Maintain compliance with company policies and tax regulations (e.g. HST).
Qualifications
Diploma or degree in Accounting Business Administration or a related field.
4 years of progressive experience in accounts payable ideally in a retail or merchandise-focused environment.
Strong understanding of inventory and non-inventory (GNFR) payables workflows.
Proficient in Microsoft Excel and experience with ERP systems (Microsoft Dynamics NAV/Business Central preferred).
Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.
Strong interpersonal and communication skills with a proactive and problem-solving mindset.
Detail-oriented with a strong understanding of internal controls and audit requirements.
Preferred Experience
Prior experience working with retail operations and merchandise accounting.
Familiarity with international suppliers and foreign currency payments.
Why Join Us
Competitive compensation
Health & dental benefits
Employee discount on merchandise
Paid vacation
Other details
Markham/401 intersection
Monday to Friday
On-site role
Free parking
We thank all the applicants for their interest. However only selected candidates will be contacted for interviews by the hiring team.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
Required Experience:
Senior IC
Employment Type
Full-Time
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