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Administrative Associate II/S
The Administrative Associate II/S is responsible for overseeing the financial human resources purchasing and facilities management functions of University Communications and Marketing (UCAM) including participation in development of unit strategic initiatives and policies and procedures as it relates to finance and human resources. The director manages the annual budget process to ensure funds support priorities are budgeted appropriately and are spent according to fiscal policy. The position is responsible for categorizing expenses and providing detailed information to forecast future budgets. It also supports the units human resources needs ensuring compliance with policies and procedures maintaining employee records and processing HR documents. The director is the units liaison with the universitys procurement office and plays an essential role in supporting departmental procurement and contracts.
About University Communicationsand Marketing
University Communications and Marketing increases awareness of and appreciation for Michigan State University its people and its impact as a leading global public research university builds trust and inspires connection to cultivate support and make MSU a preferred choice.
Characteristic Duties and Responsibilities
Budget and Financial Administration (40%)
Human Resources (30%)
Procurement (20%)
Supervision and Staff Development (5%)
Other (5%)
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration Accounting Management or field related to employing unit; five to eight years of related and progressively more responsible or expansive work experience in financial or accounting practices developing research projects funding and grant practices and/or experience in a field related to the area of employment; or an equivalent combination of education and experience.
Masters degree in business administration accounting finance or a related field. Eight to ten years of as fiscal officer developing budgets approving expenditures and forecasting; experience with human resources personnel management and supervision of support staff; demonstrated excellence in leadership communication critical thinking and analytical skills; ability to interact with varied constituents in a timely courteous and professional manner; and ability to multitask and prioritize work. Experience with all aspects of EBS including but not limited to Kuali Financial Systems SAP HR/Payroll and Spartan Financial Navigator; experience with Microsoft Office Suite including Outlook Word Excel Power BI; demonstrated orientation to teamwork and collaboration process improvement problem solving and adaptability to change; ability to focus on continuous learning for self-improvement and expansion of skills and skill-sets. Related experience in a higher education setting is highly desirable.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship age disability or protected veteran status.
STANDARD 8-5
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Required Experience:
IC
Full-Time