Executive Assistant
Executive Assistant
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Job Description
Location
Brookfield Place - 181 Bay StreetBrookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
Title: Executive Assistant
Location: Toronto
Job Description:
Key Accountabilities
We are seeking an Executive Assistant to provide support to members of the Audit executive team and their reports and the heads of the Compensation and HR Services Teams. The ideal candidate will be a self-starter who is detailed oriented proactive and professional. The ability to interact with staff (at all levels) in a fast-paced environment sometimes under pressure while remaining positive flexible resourceful and efficient is key this role. The demonstration of a high level of professionalism and confidentiality is crucial.
Job responsibilities include but are not limited to:
General Administrative duties:
General duties:
Calendar management and scheduling for senior executive team
Travel booking and coordination of senior executive team
Event and project management
Advanced presentation and formatting in PowerPoint including the incorporation and formatting of charts graphs and images able to typeset text and design layouts in PowerPoint to effectively tell a story
Advanced formatting of Word documents including track changes and comments
Manage document preparation for internal and external meetings
Reviewing approving and reconciling vendor invoices
Expense report receipt tracking and report submission
Manage incoming communications including email telephone and mail
Assist other EA staff with work overflow when time warrants during absences holidays etc.
Provide support as needed in onboarding new employees
Participate in ad hoc office operational projects as required (for example documentation management)
Candidate Profile:
5 years administrative assistant experience
Demonstrated ability to handle confidential information appropriately
Proficient in MS Office including Word Excel PowerPoint and Outlook
Experience with Concur is a plus but not required
Extremely organized with the ability to anticipate requests and be proactive
Excellent written and verbal communication skills
Ability to stay focused efficient and effective in managing multiple priorities
Work effectively without supervision
Strong interpersonal skills and good judgment
Team player provide support to other groups when time warrants during absences holidays etc.
Overtime as needed
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly we do not tolerate workplace discrimination violence or harassment.
Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.Employment Type
Full-Time
