Facilities Department Secretary-Anticipated
Facilities Department Secretary-Anticipated
Posted on :
19-07-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
19-07-2025
Job Description
Function: The Facilities Secretary is responsible for complex confidential clerical support that requires the ability to work in an independent responsible and professional manner. This position ensures smooth and efficient operations in the Facilities Department. The Facilities Secretary reports directly to the Chief Operating Officer or designee.Essential Functions:Responsible for the efficient operation of data in the facilities department consists of the facilities staff custodial services transportation safety and security departments. Maintain the Facilities Department work order system as well as design and upgrade the database as necessary. Responsible for inputting Facilities work orders in emergencies. Responsibilities include the processing of paperwork facilities department purchases organizing facilities repairs and performing facilities-related duties. Coordinate and schedule services with contractors and vendors. Responsible for performing general office duties including but not limited to answering phones sorting mail responding to emails maintaining digital calendars and maintaining office and printer supplies. Responsible for relaying directives and information to department employees. Responsible for contacting vendors for price quotes and creating requisitions. Responsible for the input of inventory data as in the coordination of Federal State and Local regulations regarding inspections and record the Facilities Department budget as directed by the Help Desk Support Responsible for contacting the appropriate facilities personnel when emergencies arise. Responsible for collaborating with the Technology Secretary to maintain the telephone systems in the district. Responsible for collaborating with the Technology Secretary to maintain security systems (cameras alarms and radios) in the in the development of district policies and procedures as it pertains to department operations under guidance of the for maintaining the daily attendance of facility and custodial staff in the attendance management for compiling reports with accuracy and an attention to detail. Process and maintain transportation documentation Assist compile and compose applications and documentation for various grants for the Woonsocket School with the Technology Department Secretary to provide support and other duties and responsibilities as may be assigned and are consistent with this position.Critical Skills Experience and Knowledge:Demonstrates the ability to maintain the ability to work in a fast-paced environment and adapt to shifting strong customer service skills and the ability to interact patiently and positively. Ability to prepare and maintain accurate records and to establish and maintain cooperative working relations with the general public and strong communication skills orally and in writing. Ability to understand and follow oral and written instructionsAbility to work accurately and efficiently with attention to detail while following established to work independently and demonstrate strong decision-making skills.Minimum Required Qualifications:High School Diploma or GEDAt least five years administrative experience in an office environment or two years of business education with three years administrative experience. Proficiency in using computer-based systems including but not limited to Google and Microsoft products. Ability to pass a clerical test with a score of 70 or higherPreferred Qualifications:Previous experience in a school-based environmentAssociates degree Valid drivers license and reliable transportation.
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
