Brokerage Coordinator
Brokerage Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
We are seeking a highly organized and detail-oriented Brokerage Coordinatorto provide critical support to our commercial tenant representation real estate brokers. This role requires exceptional administrative skills the ability to manage multiple tasks simultaneously and a proactive mindset to ensure seamless operations within the brokerage team. The Brokerage Coordinatorwill play a key role in supporting the transaction management team members organizing client interactions and deliverables and maintaining essential brokerage documentation.
At Stream we foster a collaborative and high-energy culturewhere innovation teamwork and professional growth are valued. Our team is passionate about delivering results while maintaining a fun dynamic and supportivework environment.
PRIMARY RESPONSIBILITIES:
Broker & Transaction Support
- Conduct and manage contact searchesto support broker outreach for cold and warm calls.
- Assist the Transaction Management Team with:
- Client survey / relocation deliverables formatting
- Creating and updating tour booksfor client property tours.
- Printing and bindingmaterials as needed.
- Manage tour schedulingand coordinate logistics.
- Sanitize documents using Adobeto ensure compliance and confidentiality.
- Maintain and update legal documentsas needed.
- Coordinate signature collectionvia DocuSign.
Financial & Administrative Support
- Process expensesfor brokers and ensure timely submission.
- Manage ReApps(Streams internal invoicing system) for invoice processingand tracking.
- Track cash receivedand assist with accounts receivablemonitoring for commissions.
- Maintain accurate records of financial transactions and follow up on outstanding payments.
Data & Document Management
- Ensure stacking plansare formatted and updated with the latest market data.
- Maintain and manage teams CRM systemsto store and organize essential prospect/client contact information and new prospect meetings set by the team.
- Update necessary Stream legal documents for various transactions (NDAs commission agreements exclusive agreements).
Client Engagement & Special Projects
- Coordinate and organize client gifts and entertainmentto enhance relationships.
- Assist in preparing client-facing presentations and materials.
Qualifications :
- Experience in an administrative or brokerage support role preferably in commercial real estate.
- Real Estate License or willingness to become licensed in the first 3 months of employment.
- Strong organizationaland time managementskills with the ability to prioritize tasks.
- Proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook).
- Experience with Adobe Acrobat DocuSign and CRM platformspreferred.
- Excellent attention to detailand ability to manage multiple projects at once.
- Strong written and verbal communication skills.
- Ability to work independently and in a fast-paced team-oriented environment.
Additional Information :
Once you have completed your application you will receive an email from with a link to the Culture Index survey which will help us gain a better understanding of your strengths and motivational drives. Please search for the Chicago - Brokerage Coordinator position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of your submitting your application.
#LI-Onsite
Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity race religion sexual orientation gender identity age national origin disability military status or any other reason prohibited by law.
Stream Realty Partners offers competitive salaries bonuses medical/dental/vision insurance pharmacy benefits health savings account flexible spending accounts 401(k) plan with company matching PTO and holiday pay. Individual compensation packages are based on various factors unique to each candidate including skill set experience qualifications location and other job-related reasons.
To apply for a position please visit our website at
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
