Are you an experienced Trade Mark Administration Assistant looking for a new opportunity to grow your career within a leading award-winning intellectual property firm Join FB Ricea top-tier IP firm renowned for its client service innovative approach and inclusive culture. Were looking for a detail-oriented and enthusiastic Trade Mark Assistant to join our Melbourne office. If youre passionate about intellectual property thrive in a supportive and dynamic environment and want to be part of a growing team we want to hear from you!
About the Role
As aTrade Mark Administration Assistant your core responsibilities will include:
- Preparing Trade Mark Applications: Managing the preparation submission and follow-up of trade mark applications ensuring they meet all requirements and deadlines.
- Case Management: Entering filing details acceptance and grant information into case management systems. Keeping track of important dates such as deadlines filings responses and examinations.
- Deadline Management: Reviewing and liaising with attorneys to ensure deadlines are met reminders are addressed and instructions are clear.
- Database Management: Keeping our case management system up-to-date ensuring information is entered accurately and efficiently.
- Client and Associate Communication: Preparing invoices managing correspondence with clients foreign associates and IP offices ensuring clear and professional communication at all times.
- Supporting Templates & Precedents: Assisting with the development and maintenance of templates and precedents to streamline workflows.
- Collaborating with a Strong Team: Contributing to a positive team-oriented culture with your flexibility enthusiasm and strong work ethic.
This is a fantastic opportunity to join a firm that values your expertise and fosters your professional growth while offering a flexible and balanced work environment.
About You
Youre a passionate and experienced Trade Mark Administration Assistant with the following qualifications:
- Relevant Experience: You have at least several years of experience working in trade marks ideally within a top-tier or specialist IP law firm.
- Proficient with IP Management Software: You have experience with trade mark management software (preferably Inprotech) with a strong understanding of filing deadlines and case management.
- Excellent Communication Skills: You possess superior oral and written communication skills and can easily interact with clients attorneys and associates in a professional and clear manner.
- Organised & Detail-Oriented: You are meticulous managing multiple priorities and deadlines without compromising on accuracy or quality.
- Self-Motivated & Team-Oriented: You can work independently but you also thrive in a collaborative team-based environment.
- Flexibility & Enthusiasm: Your positive can-do attitude is contagious and youll bring energy and professionalism to everything you do.
Why FB Rice
At FB Rice were not just a law firmwere a forward-thinking intellectual property firm thats all about helping our clients navigate the complex world of IP. Our Melbourne office is a close-knit inclusive environment where we encourage professional development and continuous learning.
Employee Benefits at FB Rice:
- Hybrid Working Model: Embrace work-life balance with our flexible hybrid working policy.
- Health & Wellbeing: Our robust health and wellbeing program includes access to an Employee Assistance Program (EAP) to support you professionally and personally.
- Generous Parental Leave: We offer competitive parental leave to support you during lifes important milestones.
- Career Growth Opportunities: A strong focus on professional development mentoring and internal promotions.
- Social Engagement: Be part of a social club that offers a wide range of activities throughout the year.
- Diversity & Inclusion: Were committed to fostering a diverse and inclusive workplace where everyone feels valued.
How to Apply
If youre ready to take the next step in your career we want to hear from you! Click Apply Now to submit your CV and cover letter.
Please note: To be eligible for this role you must have excellent English communication skills and a valid right to work in Australia.
At FB Rice we celebrate diversity. We encourage applicants from all backgrounds experiences and perspectives to apply. For more information about our commitment to diversity and inclusion visit our Life at FB Rice.
Note: Only shortlisted candidates will be contacted. All applications will be treated with strict confidentiality.