Administrtive Assistant for Social Science Education
Administrtive Assistant for Social Science Education
Posted on :
18-07-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-07-2025
Job Description
Job Title: Administrative Assistant
Location: Talladega Alabama
Position Type: Full-time Administrative Support
Position Overview:
Talladega College invites applications for the position of Administrative Assistant. This is a full-time administrative support position within the School of Social Sciences & Education providing essential support to the Dean faculty staff and students. The Administrative Assistant will be responsible for a wide range of administrative tasks including managing calendars coordinating meetings handling communications maintaining records and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills attention to detail and the ability to handle multiple priorities in a fast-paced academic environment.Specific Qualifications:
Interested candidates should submit the following documents:
Talladega College located in Talladega Alabama is a historically Black institution with a mission to provide an inclusive transformative education for students from diverse backgrounds. The College is committed to fostering academic excellence leadership and community service. The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education social sciences and related fields.
Application Process:
Review of candidates will begin immediately. Qualified candidates should forward a letter of interest rsum transcript and three (3) professional references to Human Resource Office Talladega College 627 W. Battle Street Talladega AL 35160 or
Location: Talladega Alabama
Position Type: Full-time Administrative Support
Position Overview:
Talladega College invites applications for the position of Administrative Assistant. This is a full-time administrative support position within the School of Social Sciences & Education providing essential support to the Dean faculty staff and students. The Administrative Assistant will be responsible for a wide range of administrative tasks including managing calendars coordinating meetings handling communications maintaining records and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills attention to detail and the ability to handle multiple priorities in a fast-paced academic environment.Specific Qualifications:
- Education: A Masters degree with with a background in education social sciences or administrative support.
- Experience:
- At least 2-3 years of administrative experience in a higher education or similar professional setting.
- Experience supporting senior-level administrators or executives is highly desirable.
- Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus.
- Other Requirements:
- Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with academic scheduling or learning management systems.
- Excellent written and verbal communication skills.
- A high level of discretion confidentiality and professionalism.
- Ability to work independently and as part of a team.
- A strong commitment to diversity equity and inclusion in the workplace.
- Experience in Higher Education: Experience working in an academic environment particularly within a School of Education or Social Sciences.
- Project Management: Experience coordinating or managing projects events requisitions and other initiatives.
- Technological Skills: Familiarity with academic software (Canvas) and database management tools.
- Customer Service Orientation: Ability to interact effectively with faculty staff students and external stakeholders.
- Administrative Support to the Dean:
- Manage the Deans calendar schedule appointments and coordinate meetings.
- Assist with the preparation of documents reports and presentations for faculty meetings board meetings and other administrative purposes.
- Respond to routine inquiries and requests on behalf of the Dean directing them to the appropriate person or department.
- Maintain the Deans files records and office supplies in an organized manner.
- Complete and maintain all requisitions (Basic Budget/Title III)
- Create data surveys as needed for accreditation or departmental data (Title II CAEP Alabama Department of Education etc.)
- Assist with academic advising as needed
- Complete PAFS & Additional Pay Forms
- Assist with and maintain Field Experience Data
- And any other needed tasks as assigned by the Dean of the Division
- Communication and Coordination:
- Serve as the primary point of contact for the Deans office communicating with faculty staff students and external stakeholders.
- Draft and proofread correspondence emails and other communications on behalf of the Dean.
- Coordinate logistics for meetings events and conferences related to the School of Social Sciences & Education including room reservations catering and participant communications.
- Coordinate travel arrangements for the Dean and faculty members including bookings itineraries and reimbursements.
- Event and Program Support:
- Assist in the planning and execution of departmental or school-wide events including faculty workshops student orientations advisory board meetings and community outreach programs.
- Prepare materials for events such as handouts agendas and presentation slides.
- Manage event RSVPs attendee lists and follow-up communications.
- Student and Faculty Support:
- Provide support to faculty and students within the School of Social Sciences & Education as needed including assisting with course scheduling student records and special requests.
- Assist in organizing faculty development activities or professional development workshops.
- Help monitor student progress and support student engagement initiatives including communication with academic advisors and faculty regarding student needs.
- Record Keeping and Data Management:
- Assist in maintaining academic records including faculty qualifications course syllabi and program documentation.
- Assist with preparation for accreditation reviews ensuring that necessary documentation and evidence are properly collected and organized.
- Assist in preparing reports related to enrollment graduation rates or other departmental metrics.
- General Office Operations:
- Answer phones manage email correspondence and handle other office tasks as needed.
- Provide general office support including ordering office supplies maintaining office equipment and ensuring the office is running efficiently.
- Maintain confidentiality and discretion when dealing with sensitive or confidential information.
Interested candidates should submit the following documents:
- A cover letter outlining qualifications relevant experience and interest in the position.
- A current resume or curriculum vitae (CV).
- Contact information for at least two professional references.
- A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education.
Talladega College located in Talladega Alabama is a historically Black institution with a mission to provide an inclusive transformative education for students from diverse backgrounds. The College is committed to fostering academic excellence leadership and community service. The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education social sciences and related fields.
Application Process:
Review of candidates will begin immediately. Qualified candidates should forward a letter of interest rsum transcript and three (3) professional references to Human Resource Office Talladega College 627 W. Battle Street Talladega AL 35160 or
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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