Specialist, Admissions Office
Specialist, Admissions Office
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
1) to control management and storage condition and safety of Divisions documents before submission of them to Nazarbayev University (hereinafter - the University) Archive;
2) to transfer files to the University Archive according to the File Register of the Division;
3) to develop draft File Register of the Division;
4) to maintain the document management of the Division;
5) to issue keep store blanks of the University to be protected in the unit
6) dealing with incoming correspondence requests from structural divisions of the University timely replying to e-mails and applications from citizens that are within Divisions competence;
7) keeping Division employees time sheets;
8) participation at promotion of the academic programs and recruitment events in order to attract applicants/candidates to the University programs within the Divisions competence;
9) carrying out acceptance and processing of the applicants/candidates documents working with the applicants/students database if tasked by the Head;
10) preparation of the inventory lists and act of acceptance-transfer of the Divisions files to the Archive;
11) ensuring the provision of stationery and other products that are necessary to the Division s functioning;
12) collaborating with the University divisions Division within his/her competence;
13) maintenance the confidentiality of information concerning the personal data of applicants/candidates/students the activities of the University except where such disclosure is required in the work of the Division within the competence and/or upon the instructions of the management of the University;
14) informs the Head in a timely manner of possible risks threats appearance of extraordinary situations for timely preventive action;
15) upgrades the qualifications in accordance with the job description;
16) timely and proper fulfillment of orders of the Head and the University management;
17) observe the requirements of the legislation of the Republic of Kazakhstan and the Universitys internal documents; 18) is responsible for exercising the labor and performance discipline;
19) is responsible for ensuring the integrity of official document and disclosure or leakage of confidential and business information as well as information of restricted distribution which shall not be disclosed according to the requirements of the legislation Charter and internal documents of the University;
20) in case of dismissal is responsible for timely transfer of all paper documentation digital information inventory to another employee as instructed by the line manager (to be certified by the act of acceptance-transfer).
Qualifications :
Education:
Higher-professional preferable from the higher education institutions with English language of instruction.
Priority specializations: - Educational Management; - Technical; - Humanities; - Science
Work experience:
Required work experience is 1 (one) year with Bachelor/Specialist degree. No work experience is required with Masters degree.
Knowledge:
- knowledge of the legislation of the Republic of Kazakhstan in the field of education;
- knowledge of MS Office Excel PowerPoint;
- knowledge of English Kazakh Russian.
Skills:
- skills in working with databases and large amounts of data;
- record management skills;
- well-bred speech and communications skills;
- critical thinking; - building effective relations;
- communications skills;
- ability to work in team.
Additional Information :
Recruitment and selection process
Recruitment and selection at Nazarbayev University include the following process: preliminary selection based on experience and qualifications assessments (e.g. technical skills/capabilities aptitude personality work samples in-basket exercises and informal interviews) and motivation.
Formal interviews form the final stage of the selection process.
They are typically based on organizational values and behaviors and conducted in English.
You are encouraged to share your views and values to identify how they fit into Nazarbayev University core values
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
