Sr. Administrative Services Asst
Sr. Administrative Services Asst
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Job Description
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL Benefits Program
The Stakeholder and Community Relations Office develops best -in-class communications science education government relations and community involvement programs that advance the science and science education missions of the Laboratory contribute to the public understanding of science enhance the value of the Lab as a community asset and ensure that Laboratory internal and external stakeholders are properly informed and have a voice in Lab decisions of interest and importance to them.
As part of the Stakeholder and Community Relations Office the Office of Workforce Development & Science Education (WDSE) mission is to design develop implement and facilitate Science Technology Engineering and Mathematics (STEM) workforce development and education initiatives that support the scientific mission at Brookhaven National Laboratory and the Department of Energy.
The Sr. Administrative Services Assistant will be responsible for performing a variety of specialized complex duties within an assigned administrative functional area. Works independently within established procedures and is required to handle non-routine office matters on a daily basis. Has a wide variety of contacts within and outside the Laboratory and may act as primary contact in assigned administrative functions. Responsible for organizing and managing travel arrangements. Ensures all travel is booked efficiently cost-effectively and in compliance with travel policies. May direct the work of other support personnel.
Must possess comprehensive knowledge of one or more specific areas of Laboratory operations policies and procedures and demonstrated proficiency in assigned administrative functions.
Required Knowledge Skills and Abilities:
Requires some form of secretarial or office administration training plus (6) six years of relevant experience that provides evidence of the abilities necessary to successfully perform the duties of the position. An Associates or Bachelors or Bachelors degree in a relevant field (business computer technology or database management) may offset qualifying experience as would an associates degree (2:1 basis (college:experience).
Must possess strong organizational decision-making excellent communication oral and written with strong interpersonal skills as job involves extensive customer service-type interaction with BNL research and support staff students parents teachers faculty administrators and external business contacts.
Professional demeanor with a high degree of attention to confidentiality.
Ability to work independently within established procedures and guidelines.
Good judgement and ability to discriminate issues within purview and those requiring program manager attention.
Ability to work in a fast-paced office with quickly changing priorities.
Demonstrated mastery of MS Office suite including writing and editing complex letters and memos and manipulating and analyzing spreadsheets.
May occasionally require the ability to support off-site functions during non-normal working hours.
Preferred Knowledge Skills and Abilities:
Experience in a customer-service environment.
Skills in answering telephone requests.
A thorough knowledge of and ability to interpret and apply Laboratory policies and procedures particularly those related to the Office of Workforce Development & Science Education.
Proficiency with BNL business computing systems such as PeopleSoft Financials and HR.
Experience in issuing Laboratory appointments and the check-in process which requires a clear understanding of acceptable working documentation personal identifiable information (PII) and all supporting documents associated with hosting students and faculty for research experiences.
Ability to support document development and production of reports and program information briefs.
Other Information:
Some occasional after hours and weekend work is expected.
This position is not eligible for visa sponsorship.
This is a fully onsite position located at Brookhaven National Laboratory in Upton NY.
Brookhaven National Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $57150 - $65000 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory view more information at This is due to nationwide identification requirements for federal site access as required by the federalREAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About Us
Brookhaven National Laboratory () delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin age status as a veteran disability or any other federal state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities women protected veterans and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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