Job Description

Join the Indian River State College Team Exceptional Benefits Await You!

At Indian River State College youll do more than just build a careeryoull have the opportunity to make a meaningful impact by supporting our students staff and faculty. In return we offer a comprehensive benefits package designed to promote your well-being secure your future and enhance your work-life balance.

Comprehensive Health Coverage

We prioritize your health with Medical Dental Vision Flexible Spending Plans Employee Assistance Program (EAP) Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.

We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy work-life balance with ample vacation personal and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential.

Now Hiring: Administrative Assistant

Indian River State College is seeking a detail-oriented and proactive Administrative Assistant to support our Provosts Office. In this role youll help ensure the office runs smoothly by managing schedules processing faculty credentials coordinating meetings preparing reports and handling administrative tasks with professionalism and confidentiality.

Ideal candidates will have strong communication skills excellent attention to detail and the ability to multitask in a fast-paced environment. If youre highly organized tech-savvy and passionate about supporting a mission-driven team wed love to meet you!

JOB SUMMARY:

Under minimal supervision this position provides administrative support for assigned area. Maintain confidentiality and ensure the office operate smoothly and efficiently at all times. Duties include: Assist with overseeing administrative records process and maintain faculty credentials requisitions invoices reimbursements p-card purchases and reconciliations. Complete assigned reports if applicable; coordinate and set up meetings interviews and appointments; and perform routine administrative tasks that may include Human Resources Finance payroll and other college departments.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• • Complete all administrative tasks for the Provost;
  • Process and maintain all faculty credentials;
  • Prepare and compose professional correspondence and communications.
  • Assist the Provost office staff and other College employees with information requests.
  • Schedule appointments and meetings for the Provost and Associate Vice Provost.
  • Answer incoming telephone calls emails and walk-in inquiries from the College campus and community while disseminating accurate answers and information on behalf of the Vice President.
  • Respond to telephone fax and e-mail contacts. Handle all walk-ins whether they be visitors or employees.
  • Create an environment of collaborative transparency and supportive accountability that will assist with ideas to optimize actual financial performance.
  • Provide proactive intervention and problem resolution with students or employees who need additional assistance.
  • Establish and maintain a well-organized filing system.
  • Attend all Administrative staff full staff and committee meetings and take accurate minutes in all meetings.
  • Coordinate travel arrangements and conference registrations for the Provost and Associate Vice Provost.
  • Assist with preparing financial analysis to support budget planning and decision making.
  • Support the division in special projects.
  • Complete other related duties and responsibilities as assigned.

QUALIFICATIONS KNOWLEDGE AND SKILL REQUIREMENTS:

• • Associate degree; five (5) years of related administrative assistant work experience; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this job.
  • Knowledge of office administration bookkeeping and related equipment.
  • Skill in organizing filing scheduling and coordinating meetings managing time and prioritizing tasks.
  • Ability to be accurate and detailed oriented maintain confidentiality make sound judgments multi-task be self-motivated and work independently.
  • Demonstrated expertise in office skills such as word processing database management spreadsheet power point windows and ERP applications.
  • Strong office management interpersonal and organizational skills.
  • Excellent written and verbal communications skills;
  • Strong initiative and productivity
  • Ability to compose routine correspondence organize projects maintain organized files greet guests answer telephones.
  • Ability to take and transcribe minutes of meetings and similar office skill duties;
  • Possess outstanding time management skills and professional demeanor at all times

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little a job is in this category when it requires a good deal of walking or standing or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work you must have the ability to do substantially all of these activities. If someone can do light work we determine that he or she can also do sedentary work unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline