The ideal candidate will be responsible for managing outgoing payments maintaining accurate financial records and ensuring the timely and accurate processing of invoices and expense and enters vendor invoices into the financial system ensuring accuracy and timely delivery or completion of goods and services and matches invoices to purchase orders prior to purchase requisitions in Munis for accuracy documentation and account coding before routing to the Director of Finance and Operations for approval and encumbrances and budget availability prior to processing and prints checks and coordinates disbursement with the Treasurers the full warrant process including preparing reports for the School Committee and City Auditor ensuring completeness accuracy and timely submission and coordinating with the City Auditors Office for final and reissues checks as needed; assists with resolving tailings and uncashed checksProcesses refunds and applies vendor credits or overpayments in accordance with district with vendors regarding payment status discrepancies and documentation and reconciles blanket purchase orders for accuracy and proper the annual 1099 vendor list for submission to the City Finance organized and accurate AP records in compliance with retention with audit preparation by gathering requested accounts payable as backup to the central office receptionist assisting with phones visitors and general office other duties as assigned by the Director of Finance and Operations to support the business above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification. Work is performed in an office environment. Majority of work is performed in a moderately noisy work environment with frequent as per contract negotiated between the AFSCME union and the Newburyport School CommitteeEqual Opportunity EmployerNewburyport Public Schools does not discriminate in its programs activities or employment practices based on race color national origin age religion gender gender identity sexual orientation or disability.
Accounts Payable Clerk
