Executive Assistant - Infectious Disease
Executive Assistant - Infectious Disease
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Job Description
Salary: 44000
Closing date: Monday 28 July 2025
Contract type: Permanent
Interview dates: W/C Monday 18 August 2025
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science leading policy and advocacy campaigns and building partnerships.
We plan to spend 16bn over the next ten years funding new discoveries in life health and wellbeing and taking on three global health challenges: mental health infectious disease and climate and health.
These challenges need the bold science we support but they wont be solved by science alone.
We are looking for an Executive Assistant to support the Director of Infectious Disease.
Where in Wellcome will I be working
You will be working in the Infectious Disease Solution Programme whose mission is to deliver new interventions to combat infectious disease in the most affected communities of Africa and Asia. This is one of the four strategic programmes of Wellcome Research. You will be reporting to and supporting the Director of Infectious Disease as well as working closely with the Infectious Disease Leadership Team. The Infectious Disease team is made up of approximately 50 people.
What will I be doing
As the Executive Assistant you will play a vital role in supporting the Director of Infectious Disease. You will provide proactive high-quality administrative and organisational support helping to manage their time priorities and communications effectively.
As an Executive Assistant to Director of Infectious Disease you will:
Support the Director to take a proactive and informed approach to delivering on their role. This can involve a range of things:
Effective diary and email management - organising meetings and appointments managing the Director time to maximise where they can have the greatest impact.
Ensure that the Director is fully prepared and briefed for internal and external engagements inc. external Board meetings and speaking engagements working closely with colleague to manage input and information flow for this across the team.
Brief the Director ahead of key meetings/visits including organising events with external parties arranging travel and process expenses and invoices.
Help the Director to prioritise their schedule and manage expectations of internal and external stakeholders.
Coordinate weekly Scientific Advisory Forum and other governance meetings to ensure the decision meetings run smoothly.
Plan and coordinate team away days and team-building activities to strengthen collaboration and support a positive team culture.
Assist with the departments agreed Objectives and Key Result activities support the Director to monitor progress and reporting.
Work with other EAs and PAs in Discovery and Solutions and across Wellcome to ensure that sufficient cover is available to cover absence and that surge capacity is available at times when particular teams have higher than usual and business critical needs.
Contribute to a diverse and inclusive culture across the organisation collaborating across departments.
Is this job for me
We are looking for a motivated individual who is aligned to the mission of Wellcome. You should; be confident at using your initiative appropriately; have extensive experience in managing complex diaries and scheduling for senior leadership; have ability to handle streamline and prioritise simultaneous requests; have high attention to detail; you will need to build strong stakeholder relationships and understanding of a complex matrixed organisation manage multiple tasks and handle confidential material professionally as well as mentoring or supervising junior members of a team.
To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.
Minimum Criteria:
EA / Office Management experience
Ability to multi-task prioritise take initiative and work to deadlines.
Good organisation and project management skills
You can view the full job description on our website
You can read more about the benefits we offer our employees on our website
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment in which people can perform at their best.
At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair andinclusiveenvironment where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includesmaking adjustmentsfor people who have a disability or long-term visit our websitefor more information on adjustments and accessibility or contact us at.
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Employment Type
Full Time
