IFS Vendor Coordinator
IFS Vendor Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Location: *Ideal candidate will reside in Utah*
What this job involves IFS Vendor Coordinator will oversee vendor compliance communication and development as well as approving invoices . Working closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.
What is your day-to-day
Perform day-to-day oversight and completion of work orders providingstatusupdatesvia the work order system
Provide backup support for meetings
Assist in solvingproblems associated withbuilding services/property management.
To ensure proper vendor coverage for customer locations the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships
Serve as the vendors first point of contact while developing strong working relationships with both new and existing vendors
Collaborate with vendors to identify and correct service concerns
Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system
Monitor/analyze/report vendor performance and results including cost lead time and vendor issues and/or complaints
Ensures appropriate follow-up with vendors team and client
Assistwith budgetary requests analysis and reporting.
Assist Finance Sourcing and other Account Management team members.
Act as the liaison between the account accounting team including accounts payable and accounts receivable as needed.
Assists with receiving and dispatching work requests to technical staff vendors or other service providers.
Assists with the coordination and scheduling of maintenance activities
Handle multiple demands/priorities effectively and quickly adapt to change
Seeks to improve processes and systems for overall client satisfaction continuously.
Other duties as assigned
Desired experience and technical skills
Required:
2 years experience with Facility or Property Administration
Associate degree in facilities management building business orotherrelated field
2 years of facilities or commercial real estate experience in an admin capacity
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office and possess strong written verbal and people skills
Strong organizational skills and collaborative style
Preferred
Familiar with Corrigo CMMS
Estimated total compensation for this position:
45000..00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data .
Location:
Remote Salt Lake City UTIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
IC
Employment Type
Full-Time
