Title IX and Equal Opportunity Hearing and Intake Specialist

Job Summary

Under the general direction of the Deputy for Title IX and Equal Opportunity the Hearing and Intake Specialist provides case management undertakes varied complex duties tasks and projects involving a full range of policy and administrative issues including conducting intake meetings following up with other campus personnel to provide supportive measures coordinating hearings for investigations requiring hearings under the CSU Nondiscrimination Policy overseeing the Offices finances and budget and providing data analysis and reports in response to internal and external requests. The Hearing and Intake Specialist is responsible for supporting the implementation of significant aspects of university compliance with California State University (CSU) Executive Orders regarding discrimination harassment and retaliation among employees students and third-parties.

Key Responsibilities

• Responsible for the logistical aspects of hearings including but not limited to: Scheduling; Notifying witnesses and securing their attendance; Ensuring the Hearing Officer Parties and witnesses are provided with any necessary and appropriate materials for the hearing.
• Coordinate all technical aspects of videoconferencing for hearings.
• Act as liaison between the Parties witnesses and the Hearing Officer on all procedural matters.
• Attend hearings.
• Ensure adherence to post-hearing procedures and deadlines including submission of report appeal notifications and any sanctioning referrals.
• Provide feedback to the Hearing Officer Associate Vice President for Title IX and Equal Opportunity and/or Systemwide Senior Director Civil Rights.
• Initiate review write and edit correspondence conduct intake meetings document the meeting and all follow up.
• Send outreach in response to reports of potential Nondiscrimination Policy concerns conduct intake meetings with affected persons offer and provide supportive measures work with campus partners to implement such measures notify the AVP in the event an investigation is requested.
• Research and analyze information needed for resolving issues and problems and provide recommendations for action and program or system improvement.
• Collect analyze and synthesize reports of discrimination harassment and retaliation data and provide recommendations on reporting strategies.
• Serve as the subject matter expert of the Offices case management system (Maxient or Case IQ) and offer case management system assistance to users.
• Compose correspondence and reports including annual reports to the Chancellors Office and campus senior leadership.
• Maintain and oversee expenditures and adherence to budget; facilitate and reconcile expenditures; participate in budget preparation during each academic cycle; and onboard new vendors using university processes.
• Conduct Title IX and Equal Opportunity reference checks for employees and student leaders.

Knowledge Skills & Abilities

• Knowledge of and ability to interpret federal and state laws regarding discrimination harassment and retaliation
• Basic knowledge of the principles of human resources and employee relations issues.
• Knowledge of research techniques and statistical methods
• Exceptional communication and interpersonal skills including the ability to be impartial and establish rapport with a diverse range of campus community members
• Ability to communicate with empathy while conducting meetings in highly emotional or highly charged situations
• Demonstrated ability to exercise judgment with the ability to manage highly sensitive and confidential communications
• Demonstrated commitment to serving a diverse population with cultural competence and sensitivity as well as the ability to work with a wide range of constituencies including staff students faculty administrators and third parties with diplomacy and tact
• Possession of strong organization and analytical skills
• Ability to maintain confidentiality exercise good judgment on sensitive matters and appropriately handle sensitive communications with employees and external agencies
• Ability to make decisions in situations where guidelines do not exist
• Ability to define problems establish facts collect data draw conclusions and to effectively present information when responding to questions from internal and external customers
• Ability to investigate and analyze information reason logically and draw conclusions
• Demonstrated ability to create compose and edit complex reports correspondence and create effective presentations
• Ability to handle a significant caseload and manage multiple priorities and deadlines in a timely manner

Required Qualifications

• Bachelors degree or professional training program specific to the position and directly related work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position
• Three years of administrative work experience

Preferred Qualifications

• Experience in a higher education environment
• Professional experience facilitating or administering intake meetings
• Possess training in Title IX and Title VI compliance
• Demonstrated ability to read and interpret legal documents
• Demonstrated ability to interpret develop and apply policies
• Paralegal experience and/or training
• Demonstrated knowledge of CSU policies and procedures

Compensation

Classification: Confidential Administrative Support III
Anticipated Hiring Range: $7500/month - $8000/month
CSU Salary Range: $5102/month - $12724/month

San Jos State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 10 2025 through July 23 2025. This position is open until filled; however applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found athttps:// questions may be sent to.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check employment and education verification. Depending on the position a motor vehicle and/or credit check may be required. All background checks are conducted through the universitys third party vendor Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Officeor report any discrimination harassment and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act the Annual Security Report (ASR) is also now available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and Sexual Assault prevention information and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San Jos State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at or by email at.

Pursuant to the Higher Education Opportunity Act the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at or by email at.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San Jos State University is an equal opportunity employer. The university prohibits discrimination based on age ancestry caste color disability ethnicity gender gender expression gender identity genetic information marital status medical condition military status nationality race religion religious creed sex sexual orientation sex stereotype and veteran status. This policy applies to all San Jos State University students faculty and staff as well as university programs and activities. Title IX of the Education Amendments of 1972 and certain other federal and state laws prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San Jos State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

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