Estates Administrator
Estates Administrator
Posted on :
14-07-2025
Employer Active
1 Vacancy
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Job Description
The Hesley Group are recruiting for an Estates Administrator to provide a high standard of administrative support and management information to the Estates and Facilities leadership team.
Key Responsibilities will include
- Processing of all invoices relating to internal maintenance work.
- Logging invoices and pairing delivery notes receipting orders and sending to sites for payment authorisation.
- Responding to invoice queries; both externally and with internal Accounts Dept.
- Updating the Approved Contractors Database to ensure all documentation is current.
- Updating the Cap Ex spread sheet and tracking Op Ex costs.
- Assist with auditing Cap Ex expenditure in conjunction with the Accounts Dept and in support of the Facilities Manager.
- Administrate and keep the E&F Department central folders up to date.
- Keep all H&S compliance documentation up to date.
- Assist the Department leadership with general administration and queries.
About You
The successful candidate must have the following:
- Evidence of continued professional development.
- Knowledge of excel and maintaining spreadsheets
- Essential - Ability to maintain appropriate levels of confidentiality
- Ability to follow schedules and produce high quality work.
- Ability to maintain positive relationships with people and staff whilst working in a busy environment.
- Ability to deal with external visitors in a welcoming and helpful manner.
- Ability to communicate clearly and effectively.
- Ability to follow laid down schedules/procedures as well as a willingness to suggest improvements.
It would be desirable for you to experience in a care or support service environment and have knowledge of safeguarding procedures. It would also be desirable for you to have GCSEs (or equivalent) in Math and English and haveadministration experience
*Due to current workforce planning requirements we are currently prioritising applications from candidates with indefinite leave to remain or settled status in the UK but we continue to welcome applications from all candidates regardless of their sponsorship/settled status*
About Us
Benefits of working for us:
- Continuous support and feedback through 1:1 supervision
- 6 weeks holiday
- Ongoing free mandatory and development training days
- Regular promotion opportunities
- Salary Sacrifice Pension scheme
- Cycle to work Scheme
- Access to various discounts at a range of different retailers
- Refer a friend scheme earn a referral bonus for recommending successful new starters with us
- Free parking
Hesley Group are proud to be a Living Wage Employer ensuring every one of our colleagues is paid at least the real living wage reflecting the true cost of living. Its our commitment to fairness a recognition of skill and a heartfelt thank you to the incredible people who make what we do possible.
Diversity equality and inclusion are a priority for us. We aim for all our colleagues to feel valued and respected so were building an inclusive culture which supports people from all backgrounds and communities to be at their best at work. We encourage applications from individuals of all backgrounds and celebrate all forms of diversity including (but not limited to) ethnicity gender identity sexual orientation disability neurodiversity age socioeconomic status family or parental status beliefs and religions. We believe that its by drawing on different perspectives and experiences that well continue to support and offer the best possible care education and vocational opportunities for young people and adults with learning disabilities.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Department / Functional Area
Key Skills
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