Administrative Assistant (Walnut Creek CA)
Administrative Assistant (Walnut Creek CA)
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Job Description
We are recruiting for an Administrative Assistant to join a healthcare organization near Walnut Creek CA. This is a great onsite long-term contract opportunity (6 months) to support a mission-driven company with a reputation for quality service in the healthcare industry. The Administrative Assistant provides administrative and coordination support to the department staff. Pay: $25/hour
The ideal candidate will have two years experience in an administrative role supporting management creating meeting memos coordinating travel arrangements (Concur) and strong technical sills with MS Office MS Teams and Project Management systems (Jira).
PRIMARY RESPONSIBILITIES:
Prepare email correspondence manuals meeting agendas and minutes
Manage schedule of department staff as needed
Coordinate meeting logistics
Coordinate travel and process expenses for department staff
Process member reimbursements for travel expenses
Provide support for various projects and workshops
Complete intermediate planning functions to support projects meetings and programs
Schedule onsite and virtual meetings
Perform other duties as assigned
SKILLS & QUALIFICATIONS:
High School Diploma or G.E.D. required; Associates Degree preferred
2-4 years experience in an administrative support role is required
Advanced skill in Microsoft Office: Word Excel PowerPoint and Outlook
Working knowledge of Concur DocuSign ImageRight strongly preferred
Working experience with setting up Zoom and Microsoft Teams preferred
Working knowledge of Jira or similar Project Management software strongly preferred
Critical thinking and problem solving skills
Ability to accurately type 50 wpm
Exhibits empathic communication emotional intelligence and excellent customer service
Excellent verbal and written communication skills
Ability to handle multiple projects and changing priorities
Professional demeaner in personal interactions
Employment Type
Contract
