Executive Admin Assistant
Executive Admin Assistant
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$ 100 - 120
1 Vacancy
Job Description
Executive Admin Assistant
Fabulous opportunity for Executive Assistant well versed in Real Estate and Property Management who enjoys executing in a dynamic fast paced and deadline driven environment.
Supporting 3-4 individuals on the senior management team you bring excellent document management skills including the ability to serve as a true librarian for all project documentation.
Proactive with an intuitive sense of what needs to be done next and the confidence to carry it forward you excel at problem solving prioritizing and switching gears as the work demands it.
Your strengths include organization and file creation attention to detail and strong communication skills. You are trustworthy resourceful and enjoy collaborating with internal and external teams. Tech savvy you readily and intuitively picking up on new systems.
Calm under pressure you enjoy working with a variety of personalities and want to be part of a happening dynamic and progressive business.
You will:
Oversee and maintain all lease agreements and amendments
Manage high-volume filing requirements related to property documentation ensuring organization accuracy and easy retrieval
Manage the companys library of critical documents including Environmental reports Seismic reports Site plans Property appraisals and more.
Develop and refine administrative systems to improve efficiency
Assist in preparing recurring and ad hoc reports for senior management team
Maintain both physical and digital filing systems
Assist with monthly leasing reports and processing of invoices in Yardi.
Organize and coordinate meetings appointments and travel arrangements; submit and reconcile expense reports
Book conference calls couriers and other logistical needs
Perform general office duties such as filing scanning and copying
Provide backup support for reception and phone coverage as well as mail processing
You have:
5 years of administrative assistant experience supporting partners and VPs in real estate and/or property management
Bachelor Degree in Business Administration or related discipline
Strong skills in drafting editing formatting and proofreading document with a high level of accuracy and detail
Approachable responsive and committed to providing excellent support to colleagues clients and visitors
Proactive in anticipating needs taking ownership of tasks and driving projects forward without constant supervision
Skilled in managing multiple priorities meeting deadlines and maintaining order in as fast paced environment
Knowledge of office management procedures Microsoft office suite and scheduling platforms
Capable of juggling diverse responsibilities while maintaining focus and efficiency
This is a full-time on-site position with hours: Monday through Friday 8:30 a.m. to 5:30 p.m.
$100-120K generous benefits
Employment Type
Full Time
