Office Manager/ Registrar

Genesee Education Consultant Services

Posted on : 13-07-2025

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1 Vacancy

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Job Location

Flint, MI - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 13-07-2025

Job Description

Position Type:
Secretarial/Clerical

Date Posted:
7/9/2025

Location:
International Academy of Flint

Position: Office Manager/Registrar

Employed By: GECS
Reports to: Director of Student Services & Operations
Duty Year: Calendar Year 12 Months

Job Summary:The K-12 Office Manager/Registrar is responsible for managing student records coordinating enrollment and registration processes and overseeing the daily operations of the school office. This role requires exceptional organizational skills attention to detail and the ability to communicate effectively with students families staff and external agencies.
The Office Manager/Registrar is responsible and accountable for overseeing all aspects of enrollment admissions and withdrawals including verification of documentation relating to these areas. The Office Manager/Registrar is also responsible and accountable for overseeing the maintenance of all physical student records in the Academy. The Office Manager/Registrar is responsible for organizing all data as per State Academy and District systems policies and procedures and also oversees the free/reduced lunch program records grades and supervises any office staff member.

Description of Duties:

Planning and Organization

Coordinate the student enrollment and withdrawal process ensuring proper documentation and record-keeping.
Prepare and submit student data reports for state and district compliance.
Process and maintain cumulative student records ensuring confidentiality and accuracy.
Manage requests for student records including transfers transcripts and verification of enrollment.
Oversee the daily operations of the front office ensuring a welcoming and professional environment.
Supervise office staff including assigning tasks and monitoring workflow.
Provide updates and information to the Director of Student Services & Operations and staff regarding events
Maintain student roster

Staff Management

Promotes and maintains a positive and effective school climate by ensuring that all interactions with staff students parents and the public at large are prompt efficient helpful and friendly.
Provide leadership and supervision to main office employees
Coordinate main office staff schedules
Meet/consult with Administrators on an as-needed basis to ensure compliance with regulatory requirements
Include main office staff in planning events and training
Remain available to Academy staff
Provide regular performance feedback to main office staff
Develop main office staff skills and encourage growth
Train main office staff
Establish main office staff daily responsibilities and workloads ensuring smooth operation of the main office
Perform the work of employees and other duties as required

Project Management

Provide administrative support to members of school leadership team as needed
Prepare and/or assist in submitting and adhering to a budget that encompasses main office needs
Maintain Academy written procedures processes surrounding student enrollment and student records.
Coordinate and manage report card process and audit grades quarterly
Participate as needed in special department projects
Supervise Academys student information system and train leadership and office staff as needed
Supervise the enrollment process including adhering to state and district guidance surrounding transfers discharges and readmission process for students and the preparation of related records and files
Track student admission applications and maintain waitlist
Supervises the preparation of student enrollment and attendance report.
Supervises the maintenance of student records including assessment results test scores discipline citations medical reports and records and other documents in the schools student information system.
Create and manage teacher student and classroom schedules

Professional Relationships

Ensure positive customer-centered approach when dealing with all individuals
Bring issues of student/parent concern to the attention of the Executive Director
Work closely with the Executive Director and the Academy administrative team to ensure compliance with policies and to ensure procedures are being adhered to and protocols are followed
Maintain positive relationships with colleagues administration and staff
Inspire respect and trust
Maintain a positive attitude; follow instructions; respond to management direction; request support as needed

Commitment

Ensure the proper implementation of systems and standards
Complete needed periodic reports in a timely and accurate manner
Adhere to attendance and absence reporting policies and procedures
Demonstrate commitment to the organization
Meet attendance and punctuality guidelines
Demonstrate commitment to quality
Contribute personal skills talent and experiences to complete assigned work
Communicate effectively with supervisor parents and other staff members

Accountability

Maintain a professional image Meet set objectives
Meet commitments especially when they impact others
Take responsibility for own actions
Use resources efficiently and effectively
Communicate to the supervisor regarding any and all areas of concern

Qualifications

Bachelors degree required or combination of education experience and training that would produce the required knowledge and responsibilities
Previous work experience in a K-12 setting within school operations required
Must work well with the public
Computer experience required
Excellent verbal and written communication
Ability to handle confidential information with discretion and professionalism Strong problem-solving abilities and ability to work independently
Criminal records clearance

Physical Demands & Work Environment

In order to successfully perform the essential duties of this job the employee would ideally be able to meet the following physical demands:

Occasionally lift and/or move objects weighing up to 25 pounds.
Stand and walk frequently.
Withstand all demands presented by outside weather conditions at any time of the year.
Withstand a moderate noise level.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Required Experience:

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Genesee Education Consultant Services

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Office Manager/ Registrar

Genesee Education Consultant Services

Job Description

Description of Duties:

Staff Management

Project Management

Professional Relationships

Commitment

Accountability

Qualifications

Physical Demands & Work Environment

Employment Type

Company Industry

Key Skills

About Company

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