Administrative Services Coordinator - Orthodontics, College of Dentistry
Administrative Services Coordinator - Orthodontics, College of Dentistry
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Job Description
Ready to play a pivotal role in the Department of Orthodontics Were searching for a reliable Administrative Coordinator to provide essential support to our Department Executive Officer (DEO). In this key position you will manage administrative department tasks including day to day operations residency program support financial coordination and more! For a full job description please send an e-mail to .
Responsibilities:
Operational Support & Management
o Provide administrative support to DEO & all areas of operations.
o Manage resident program application process ensuring completeness and coordinating interviews.
o Facilitate resident onboarding providing ongoing support and ensuring compliance with policies.
o Coordinate departmental meetings events and logistical arrangements.
o Oversee clinic coverage resolve schedule conflicts and manage patient deferrals.
o Handle equipment maintenance facilities requests and procurement of office supplies.
o Maintain department manuals org charts and administrative records.
HR Management
o Provide HR transactional support: including appointments promotions and terminations.
o Monitor departmental employee compliances.
o Monitor certifications & credentialing processes.
o Facilitate FMLA intake form.
o Assist with time record management.
Financial Management
o Serve as liaison for financial purchasing and travel transactions including P-card purchase orders and invoice payments.
o Manage departmental memberships conference registrations and interactions with suppliers.
o Coordinate travel arrangements vehicle reservations and expense reconciliation for personnel.
o Reconcile monthly financial reports and review expenditures for accuracy.
Information & Communications Management
o Represent the Ortho department through various communication and in person interactions.
o Manage newsletters including proofreading and distribution.
o Update the Ortho website and revise the UI general catalog as required.
Salary: $53966 to commensurate (Pay Grade: 2B)
Schedule: Monday Friday 8:00am 5:00pm
May require occasional overtime as needed.
Work Location: On-Site
REQUIRED QUALIFICATIONS:
Bachelors degree or equivalent combination of education and relevant years of experience.
Ability to assess adapt and resolve challenging scenarios.
Excellent interpersonal verbal and written communication skills.
Excellent time management techniques demonstrating the ability to adapt and handle multiple competing priorities.
Proficiency in word processing spreadsheets calendaring and presentation software (i.e. Microsoft/Google).
General understanding of transactional Human Resource practice/policies such as FMLA and Time and Attendance.
Ability to establish and build health working relationships and partnerships with colleagues within and external to own unit.
HIGHLY Desirable:
Administrative experience in an academic environment coordinating & supporting academic activities including:
o Admissions/Registrar processes
o Student Record systems such as MAUI and
o Online course systems such as Iowa Courses OnLine (ICON).
Considerable relevant administrative experience preferably in a healthcare environment.
Experience with electronic transmission systems (such as HR transaction system purchasing PCard Accounts Payable ProTrav and E-Pro).
Desirable:
Event planning experience.
Experience with electronic health records.
Knowledge/experience with UI policies procedures and regulation.
Position and Application Details:
In order to be considered for an interview applicants must upload a Resume (and mark as Relevant File) to the submission Cover Letter is recommended and 3 Names of Professional Reference may be requested at a later date.
Job opening are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information please contact .
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Joining University of Iowa Health Care means becoming part of a world-class academic health system that offers a mission you can believe in resources and support you need to excel and a community where your impact is felt every day. Were providing patient care with expertise and compassion advancing groundbreaking research and teaching and training tomorrows health care professionals. Together were changing medicine and changing lives across Iowa and beyond.
Enjoy exceptional health coverage university-paid life insurance robust retirement plans generous leave policies 24/7 support services well-being resources and access to our UI Health Care specialists and care teams.
Grow professionally with advanced training leadership development and tuition assistance. Enjoy a rich quality of life with world-class performances at Hancher Auditorium Big Ten athletics top-ranked public schools and outdoor recreation.
As part of the Hawkeye community youll find a balance of career fulfillment and quality of life. Join us in working together to make all of Iowa better.
Required Experience:
IC
Employment Type
Full Time
