Accounts Payable Specialist

Position: Accounts Payable Specialist

Term: Full-time

Salary Pay: $60000 health insurance paid time off and other benefits

Location: Austin TX

Reports To: Accounts Payable Manager

Direct Reports: None

Job Description Position: Accounts Payable Specialist Term: Full-time Salary Pay: $60000 health insurance paid time off and other benefits Location: Austin TX Reports To: Accounts Payable Manager Direct Reports: None Updated: July 11 2025 Organization Description: Urban Alchemy hires individuals who were once incarcerated and trains them to transform people and places through love and respect. We provide services that heal communities challenged by the intersection of extreme poverty mental illness addiction and homelessness. When individuals are suffering in our public spaces Urban Alchemy offers solutions. When a neighborhood street or intersection earns a reputation as a place to avoid we turn it around. Urban Alchemy staff known as Practitioners create a peaceful and supportive presence helping our communities rebuild a sense of pride one person at a time. Urban Alchemy is a nonprofit organization founded in 2018. We quickly grew from a small program in San Francisco to a thriving social enterprise with over 1300 staff. We currently operate in California Alabama Oregon and Texas and are actively expanding our national presence with recent growth into Georgia and New Mexico. Over 95% of Urban Alchemy employees including leadership experienced incarceration and/or homelessness. For more information visit our website.

Position Summary: The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable tasks including vendor relations reconciliation and invoice processing. The AP Specialist plays a key part in maintaining the financial accuracy and vendor communication for the organization. The ideal candidate will be proactive detail-oriented and skilled in managing high-volume AP tasks in a fast-paced environment.

Position Duties and Responsibilities:

Position Specific: Enter and maintain accurate records of vendor invoices and payments.

Review AP queue and ensure all invoices are appropriately categorized and noted for the team.

Reconcile monthly vendor statements to ensure all invoices are captured in .

Process per diem expenses and Divvy transactions.

Upload vendor receipts including for platforms like Pirate Ship and Wells Fargo.

Build and maintain professional relationships with vendors.

Contact vendors directly to resolve invoice discrepancies payment issues or missing documentation.

Assist in the setup of vendors and employees for reimbursements in .

Send monthly email reminders to vendors requesting maintenance and rent invoices.

Create vendor reports for site closures to assist with service termination coordination ( & Divvy).

Pull and download recurring invoices from vendor portals.

Review contracts to confirm validity and status.

Create and maintain an Excel contract tracking sheet to monitor expiration and payment schedules.

Send reminders to stakeholders when contracts are nearing expiration

Prepare necessary reports related to accounts payable activities.

Update internal tracking systems (Wells Fargo Printers Ally AP Excel Tracker) daily to ensure timely payments for all sites.

Assist with monthly and year-end close procedures and records.

Help maintain historical and audit-ready financial records.

Train new employees on AP processes including Divvy and platforms.

Develop and maintain a training manual for AP onboarding.

Provide internal customer service to staff needing assistance with receipts or invoice documentation retrieval.

General: Treat all Urban Alchemy guests staff and stakeholders with compassion and respect.

Use emotional intelligence to engage and connect effectively with others.

Adhere to established procedures to maintain a safe working environment including compliance with OSHA state and local regulations as well as Urban Alchemys policies.

Attend orientation and any additional training required by Urban Alchemy or its funders.

Follow all Urban Alchemy policies and procedures.

Perform other duties as assigned by the direct supervisor.

Position Requirements:

Position Specific: High school diploma or GED required; coursework in accounting or bookkeeping preferred.

1 years of experience in accounts payable or data processing in a nonprofit/high-volume environment is strongly preferred.

Strong communication skills and ability to resolve vendor issues efficiently and professionally. High proficiency in AP software platforms such as and Divvy.

Detail-oriented with strong organizational and time-management skills.

Ability to work independently and collaboratively in a dynamic fast-paced environment.

Strong computer skills especially Excel and accounting/reporting tools.

General:

Genuine and demonstrated interest in Urban Alchemys mission values and model.

Strong team player who collaborates well with others.

Comfortable working in a dynamic environment and adapting easily to change.

Ability to work compassionately and respectfully with people from all backgrounds.

Prepared to handle challenging circumstances related to serving individuals experiencing poverty mental health issues addiction and/or homelessness.

Ability to obtain and maintain background clearance in accordance with Urban Alchemys policies.

Lived experience with incarceration and/or homelessness is strongly preferred.

Valid drivers license and a good driving record preferred. Physical Requirements:

Walking: 1 hours. Standing: 1 hours. Sitting: 7 hours.

Bending at waist: Less than 1 hour per day.

Expected to work in all weather conditions.

Statement of Non-discrimination: Urban Alchemy shares a special bond with societys most vulnerable because we see ourselves in their struggle. When doing our work we recognize the humanity in those who are struggling and treat them how we once wished others had treated us. People who have been incarcerated experienced homelessness and/or come from marginalized communities are strongly encouraged to apply because we believe they have unique skills and abilities to engage with people who are struggling. Urban Alchemy provides equal employment opportunities to all employees and applicants for employment without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. Urban Alchemy prohibits discrimination and harassment of any type.